Corporate Operations & Administration Intern (Singapore)

Location: Singapore (On-site)

Position Type: Internship (Full-time / Part-time)

Vacancies: 2

We are looking for two motivated, organized, and detail-oriented interns to support the day-to-day administration, corporate governance coordination, and operational setup of our Singapore office and related group companies.

This is a hands-on administrative and business operations role, suitable for university students, fresh graduates, or individuals looking to gain their first professional working experience.

The interns will assist with company administration, corporate documentation, internal coordination, operational processes, and the establishment of basic business management systems.

No prior corporate governance, legal, or compliance experience is required. We welcome candidates who are willing to learn, comfortable handling routine administrative tasks, and interested in understanding how businesses are established and managed.

Key Responsibilities

1. Corporate Administration & Governance Support

• Assist with routine corporate administration and governance-related documentation for Singapore and overseas group companies.
• Maintain and organize company records, corporate documents, internal registers, and filing systems.
• Support the preparation, collection, and tracking of documents required for company incorporation, corporate secretarial matters, banking, and other administrative processes.
• Coordinate with external service providers, including corporate secretaries, accountants, banks, and other professional advisers.
• Maintain internal trackers for corporate filings, renewals, deadlines, and outstanding documents.
• Assist with basic company governance and administrative procedures under supervision.

2. Business Operations & Office Administration

• Provide day-to-day administrative and operational support for the Singapore office.
• Assist with office setup, vendor coordination, procurement, and general office management.
• Support administrative processes relating to company bank accounts, invoices, payments, reimbursements, and expense records.
• Organize business documents, service agreements, invoices, and operational records.
• Coordinate with internal teams and external service providers to follow up on outstanding tasks and operational matters.
• Assist in developing basic administrative procedures, templates, checklists, and internal workflows.

3. Operational Setup & Process Improvement

• Support the establishment and improvement of internal business management processes and administrative systems.
• Assist with data entry, document management, recordkeeping, and internal system maintenance.
• Help prepare simple spreadsheets, reports, tracking sheets, and operational summaries.
• Participate in the implementation and testing of digital tools, workflow systems, and AI-assisted administrative solutions.
• Identify opportunities to improve routine administrative processes and document organization.

4. General Administrative & Coordination Support

• Handle routine administrative tasks, document preparation, filing, scanning, and record updates.
• Assist with scheduling, meeting arrangements, meeting notes, and follow-up actions.
• Conduct basic online research and information gathering as required.
• Support communication and coordination between different departments and service providers.
• Perform other ad hoc administrative and operational duties as assigned.

Requirements

• No prior working experience required. Fresh graduates are strongly encouraged to apply.
• Open to current university students, recent graduates, and entry-level candidates from business administration, management, accounting, finance, law, or any other relevant discipline.
• Candidates from other academic backgrounds are also welcome.
• Able to communicate effectively in English and Chinese, both written and spoken.
• Comfortable with routine administrative tasks, data entry, document filing, and follow-up work.
• Basic knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Organized, responsible, detail-oriented, and willing to learn.
• Able to follow instructions, meet deadlines, and manage multiple administrative tasks.
• Positive attitude and willingness to support different aspects of business operations.
• Minimum 3-month commitment.
• Availability for 5 working days per week is preferred.
• Part-time arrangements may be considered for candidates who can commit to at least 3 working days per week.
• Able to work on-site in Singapore.

What You Will Gain

• Practical experience in corporate administration, business operations, and company governance support.
• Exposure to the setup and ongoing management of Singapore and international business entities.
• Understanding of corporate documentation, banking administration, vendor management, and operational workflows.
• Hands-on experience with business management tools, internal systems, and administrative process improvement.
• Opportunities to work with experienced professionals and gain valuable experience in a corporate environment.
• A supportive environment for fresh graduates to develop practical workplace and organizational skills.

Internship Duration

• Minimum 3 months
• Full-time or part-time arrangements available, subject to discussion
• Based in Singapore

Please note: This internship does not guarantee a return offer or permanent position. Any future employment opportunities will be assessed based on business needs, available headcount, and individual performance.