Material Management, Vendor Management Expert-Fixed Term

POSITION SUMMARY

Provide end-to-end oversight of materials, installation quality, inventory governance, vendor empanelment and performance for renewable energy scheme implementation. The role focuses on compliance with technical and domestic-content requirements, digital asset traceability, physical verification, warranty and SLA monitoring, and vendor performance improvement.

Assignment

Programme Management Unit for Renewable Energy Schemes

Deployment

Fixed Term Contract(3years), client-site deployment with field travel as required

KEY RESPONSIBILITIES

• Audit installation quality and compliance with ALMM, DCR and BIS requirements.

• Verify portal registration and tagging of modules, motors, controllers and other scheme assets to strengthen traceability and prevent component swapping.

• Confirm that delivered equipment, pump drives and PV capacities match sanctioned site configurations.

• Reconcile approved supply quantities, material utilisation and physical installations.

• Review Factory Acceptance Test protocols, material test certificates, handling, storage and decentralized warehousing arrangements.

• Review insurance, commissioning and O&M spare-part requirements and monitor availability of mandatory spares.

• Evaluate vendor capabilities and eligibility compliance for empanelment and continued participation.

• Develop KPI scorecards to monitor vendor quality, technical responsiveness, defect rates, timelines, warranty commitments and CMC/SLAs.

• Monitor warranty replacements and require Root Cause Analysis for equipment failures.

• Manage vendor and beneficiary complaint workflows and track issue closure and replacement turnaround.

• Support transparent milestone-linked performance, penalty and payment-clearance inputs within delegated authority.

MINIMUM QUALIFICATIONS AND EXPERIENCE

Education

Bachelor's degree in Engineering (Production or Industrial Engineering), Business Administration, Commerce or Supply Chain Management with a postgraduate diploma in management; or a Master's degree/2-year postgraduate diploma in Supply Chain Management, Materials Management, Operations Management, Contract Management, or an MBA.

Experience

Minimum 5 years of relevant experience in procurement, materials management, warehousing, inventory governance, vendor administration, contract management or supply-chain operations, preferably involving large power or infrastructure projects.

KEY COMPETENCIES

• ALMM, DCR and BIS compliance awareness

• Materials, inventory and asset tracking

• Vendor evaluation and performance scorecards

• Warranty, failure analysis and SLA monitoring

• Grievance handling and supply-chain coordination

WORKING RELATIONSHIPS AND DELIVERY EXPECTATIONS

• Work closely with Client, internal PMU colleagues and relevant state, utility, financial, vendor or technology stakeholders.

• Maintain role-specific work plans, action trackers, deliverable calendars and supporting records.

• Produce clear, accurate and decision-ready outputs within agreed timelines and quality standards.

• Handle programme, beneficiary, financial, portal and stakeholder information confidentially and follow approved access and information-security requirements.

• Undertake field travel and support urgent programme reviews when required by the assignment.

Please note that this role will be offered contingent upon winning the bid

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration. Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.

Working at ICF

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.