Senior Contracts Analyst

Position Summary:

The Senior Contracts Analyst will support commercial contracting activities across APAC and/or Greater China, partnering closely with Legal, Finance, Sales, Customer Care, Service and Support, Sales Management, and Territory Account Managers. This role is responsible for reviewing, drafting, negotiating, and managing contracts, tenders, and order-related terms in a practical, business-focused manner. The successful candidate will bring sound judgment, strong stakeholder engagement, and the ability to assess contractual risk while enabling commercial outcomes. The role may also provide guidance to junior team members and contribute to process improvement initiatives within the Sales Contracts function.

Position Responsibilities:

General Contract

• Partner with the sales team to draft amendments to Illumina’s standard terms of business where required by customers.
• Assess contractual risk in a commercially focused, business-oriented manner that supports balanced and practical decision-making.
• Lead negotiations on proposed terms and conditions relating to Illumina goods and services with customers.
• Review and process instrument and consumable orders, including assessing order terms, negotiating amendments where needed, and recording key terms in Salesforce.com.
• Take ownership of contract-related matters, ensuring timely follow-through and effective stakeholder communication.
• Ensure contracts are approved, documented, and executed in accordance with Illumina policies and procedures.
• Work collaboratively with team members and provide support when priorities or workload require.
• Attending departmental team meetings as requested from time to time.
• Provide guidance and support to junior team members on contract-related activities.
• Work on matters of diverse scope, applying sound judgment to evaluate information, identify solutions, and recommend appropriate courses of action.
• Take a proactive approach to managing assigned matters and maintaining close communication with relevant Contract Analysts and stakeholders.

Order and Tenders:

• Review, negotiate, draft, and advise on agreements for the sale of Illumina instruments, consumables, maintenance, and software, including agreements based on Illumina or customer terms and conditions.
• Coordinate required documentation for tender submissions, including completion of standard pre-qualification questionnaires and related materials.
• Review tender documentation, support tender response submissions, and provide contracting advice relating to the supply of Illumina products and services.
• Assess the commercial, financial, and revenue recognition impact of negotiated or tender terms, working with FP&A, Revenue Recognition, Sales, Customer Care, and Service and Support as needed to manage identified risks and issues.
• Evaluate finalized terms and conditions to support revenue recognition assessment, documenting rationale and coordinating confirmation with FP&A and the Revenue Recognition team where required.
• Maintain and update contract processes, templates, terms and conditions, and related documentation, ensuring relevant stakeholders are informed as needed.
• Provide training to Sales Contracts, Sales, Customer Care, Quotes new hires, and other internal stakeholders on contract processes.
• Assist other team members who may need support.
• Build effective business partner relationships with internal stakeholders to support efficient contract execution.
• Monitor the Contracts Admin inbox and ensure assigned matters are triaged, allocated, and addressed promptly.

Projects:

• Represent the Sales Contracts team in projects that impact sales contracting processes, workflows, or operations.
• Obtain input from, and provide training to, other members of the Sales Contracts team relating to the projects.
• Maintain up-to-date knowledge of company sales and contracting processes.
• Organize, attend, and document stakeholder meetings relating to sales contracting processes.
• Support project management activities within the Sales Contracts team, including initiatives related to operations, workflows, and cross-functional processes.

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

This role is well suited for a contracts professional who enjoys working closely with commercial teams, balancing risk with business priorities, and driving process excellence in a fast-paced regional environment.

Position Requirements:

Business Expertise

• Seasoned contracts professional with strong understanding of commercial contracting principles and related business processes.
• Ability to quickly understand business objectives and manage multiple matters, priorities, and stakeholders simultaneously.
• Demonstrated ability to resolve a wide range of issues using sound judgment, creativity, and practical problem-solving skills.
• Experience handling a variety of complex commercial deals and contract negotiations.

Company Expertise

• Experience in the sale of diagnostic medical devices, life sciences products, software, or related regulated products is desirable.
• Experience with Salesforce.com or other CRM systems is desirable.
• Familiarity with public institution procurement processes and tender requirements is preferred.

Attitude and Soft Skills

• A strong service orientation and positive can-do attitude.
• Strong commitment to delivering high-quality work with accuracy, responsiveness, and accountability.
• Strong analytical, communication and interpersonal skills.
• Strong organizational and drafting skills, with a keen attention to detail.
• The ability to work independently as well as collaboratively and to deal effectively with a broad range of personalities and cultures.
• Ability to operate as a solutions-oriented business partner and demonstrate leadership within area of responsibility.
• Ability to build cross-functional relationships, challenge the status quo constructively, and identify opportunities to improve processes and efficiency.
• Ability to apply best practices and knowledge of internal and external business challenges to improve processes and individual work outcomes.

All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

Preferred Experience/Education/Skills:

• Minimum of 5-8 years of experience reviewing, drafting, negotiating, and finalizing a range of commercial and/or legal documents.
• Ability to multi-task and handle multiple contract negotiations and projects simultaneously.
• An understanding of the contracting process including contract evaluation, negotiation, approval, tracking and close-out.
• Ability to coordinate large, multi-faceted projects with diverse stakeholders.
• Ability to work independently and as part of a team and demonstrate sound judgment.
• Exceptional organizational skills and the ability to perform in a fast-paced, deadline-driven environment.
• Ability to collaborate effectively with cross-functional teams, including Finance, Sales, Customer Care, Service and Support, and Legal.
• Excellent attention to detail.
• Familiarity with Salesforce.com and Apttus is a plus.
• Degree or equivalent qualification in law, business, software, or a related field; equivalent industry experience will also be considered.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact [email protected]. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.