Program Assistant - Educational Talent Search

Job Description

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

JOB SUMMARY:

Under direct supervision, this part-time position provides administrative and programmatic support for the assigned Educational Talent Search unit. Core responsibilities include maintaining the professional operations of the office; performing receptionist and clerical functions; managing electronic and manual records; and delivering high-quality customer service. Primary tasks involve answering calls professionally, greeting and directing students, parents, faculty, staff, and visitors, and supporting scheduling, data entry, and program event coordination. The role also assists with facility, equipment, and transportation scheduling, as well as logistics for field trips, orientations, student programs, and year-end events.

Specific Duties and Responsibilities

· Coordinate and schedule appointments, meetings, and program activities.

· Participate in regular staff meetings with the Director, target school representatives, and program personnel to support planning and evaluation.

· Arrange travel and event accommodations as needed.

· Draft and prepare correspondence.

· Record and maintain minutes for program and committee meetings.

· Assist with planning and implementation of field trips and cultural activities.

· Relay routine directives from the Program Director to staff.

· Coordinate food orders and other purchases for program events.

· Perform basic bookkeeping and record-keeping tasks.

· Open, sort, and distribute incoming mail.

· Conduct data collection using technology-based tools to assemble and report program statistics.

· Support the efficient daily functioning of the office.

· Assist with transportation coordination and scheduling of facilities and equipment.

· Perform other duties as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

· Associate in Science degree in Accounting Technology, Business Administration or related area;

· Minimum of two (2) years of relevant work experience - preferably in office management setting;

· Workable knowledge and understanding of the Education Department General Administrative Regulations (EDGAR) specific to compliance, cost principles, and administrative responsibilities that govern TRIO programs;

· Familiarity with the Office of Management and Budget (OMB) Circular A-21, along with the Federal Register and how they apply to programmatic principles;

· Ability to maintain strict accuracy and be detailed oriented;

· Strong leadership, interpersonal and organizational skills;

· Excellent communication skills - both verbal and written as well as excellent telephone etiquette;

· Proven experience with Microsoft Office and Windows applications to include competence in word processing, database, and spreadsheets;

· Ability to work independently and with others, self-motivated;

· Working knowledge of St. Lucie County;

· Ability to empathize and work with persons representing culturally diverse backgrounds;

· Valid Florida driver’s license.

· Preference shall be given to the following:

o Office management experience;

o Experience in working with disadvantaged and underrepresented students, parents, and adult populations.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 25 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.

May also requires manual dexterity to operate a 15 passenger institutional van,

Classification

Supervisory

FLSA Exempt

Employment Type

Compensation and Application Deadline