Advanced Training Coordinator

Job Description

About Us

Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region.

At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring.

With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

Why Join The River

When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

What We Offer

We are committed to supporting the well-being and professional growth of our employees through a comprehensive and competitive benefits package:

• Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)
• Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage
• Retirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans
• Work-Life Balance: Generous paid vacation, personal, and sick leave
• Perks & Discounts: Reduced rates on services and access to local attraction discounts
• Growth & Development: Professional development opportunities, leadership training, and career advancement pathways

Under limited supervision, the Advanced Training Coordinator plans, schedules, and administers the college's Advanced, Specialized, and Instructor-level criminal justice courses on behalf of FDLE and the CJSTC. The role identifies and schedules qualified adjunct instructors, manages the FDLE Region XI Trust Fund (budgeting, expense reporting, and course payment processing), and oversees course files, printing/materials, and compliance auditing. The Coordinator regularly briefs the Training Center Director on course status, student conduct, and academic issues; recruits and evaluates part-time instructors; supports student registration and counseling; and represents the college through active engagement with professional organizations, grant-funding proposals, and Region XI law enforcement and correctional training agencies.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Course Scheduling & Development - Plan and schedule Advanced, Specialized, and Instructor courses each term (Summer B, Fall, Spring, Summer A); determine budget, class size, and enrollment method; submit course setup to Banner/Coursedog via the Director's office.
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• Instructor Management - Verify IRSC and FDLE instructor certifications; recommend, schedule, and evaluate qualified instructors; secure Director approval for uncertified contract instructors when needed.
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• Trust Fund & Course Payment - Serve as steward of the FDLE Region XI Trust Fund; collect Training Authorization Forms; prepare and submit Course Payment Sheets to Accounts Payable; manage annual budget, expense reports, and receipts.
• Student Registration & Support - Support student registration across campus service offices; counsel and supervise students; review absences and makeup assignments.
• Printing & Materials - Coordinate and track print requests, handouts, and curriculum materials; manage cost charge-backs to the Trust Fund.
• Course File Compliance - Maintain complete FDLE-required course files (outlines, schedules, syllabi, sign-in sheets, exams, evaluations, proficiency forms) and conduct auditing/monitoring of course delivery.
• Professional & Agency Liaison - Maintain membership in professional organizations; research and draft grant funding proposals; liaise with law enforcement and correctional training officers across Region XI
• Completes all other duties and responsibilities as assigned. 5%

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

· Minimum of Associate’s degree in Criminal Justice or closely related field from a regionally accredited institution;

· Minimum of five (5) years of recent criminal justice experience;

· Documentation of two years successful Criminal Justice training/teaching experience in a contemporary workplace, law enforcement environment or educational institution;

· Proven working knowledge of the following: Florida Department of Law Enforcement rules and regulations, Criminal Justice Standards and Training Commission policies and procedures with emphasis on criminal justice education and officer/instructor certification standards;

· Effective public speaker with excellent communication skills - both verbal and written;

· Strong interpersonal, organizational, and leadership skills;

· Sound judgment;

· Excellent problem-solving and positive motivational skills;

· Proven experience with Microsoft Office and Windows applications;

· Valid Florida driver’s license;

· Bachelor’s degree in Criminal Justice or a closely related field from an accredited institution is preferred.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 25 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Classification

Supervisory

FLSA Exempt

Employment Type

Compensation and Application Deadline