Office Administrator

Office Administrator

Interdot is a recruitment agency based in Menlyn Pretoria and we are looking for a

professional, dedicated and an experienced Office Administrator to join our team. The

successful incumbent will be responsible for administration and operational day-to-day

duties of the office.

Requirements:

• Relevant qualification in HR or Administration or similar will be highly advantageous
• At least 2-3 years working experience in similar or related role
• Recruitment sector experience or exposure will be advantageous
• Own vehicle will be advantageous

Duties and Responsibilities:

Office Administration

• Manage daily office operations to ensure efficiency and compliance with company policies.
• Maintain filing systems, records management and document control.
• Coordinate office supplies, equipment and service providers.
• Ensure compliance with internal controls, confidentiality and POPIA.
• Prepare reports, correspondence and presentations.
• Support basic financial administration.

Personal Assistant Responsibilities

• Provide high-level administrative and secretarial support to executives.
• Manage diaries, schedules, meetings and travel arrangements.
• Prepare agendas, minutes and action lists.
• Liaise with stakeholders and clients.
• Draft correspondence on behalf of management.
• Handle confidential information with discretion.

Tender & Bid Administration

• Coordinate the tender lifecycle from identification to submission.
• Track tender opportunities across portals.
• Compile and format tender documents per bid specifications.
• Ensure compliance documents are valid (CSD, BBBEE, SARS, CIDB, COIDA).
• Maintain a tender register and repository.
• Manage deadlines and submissions.
• Coordinate briefings and clarifications.
• Develop templates and SOPs
• Follow-up on tender outcomes

Stakeholder & Client Engagement

• Serve as administrative interface with clients and procurement units.
• Support contract administration.

Skills:

• Minute writing
• Switchboard operations
• Event management
• Strong administration and organizational skills
• Planning skills
• Strong written and verbal communication skills
• Ability to work under pressure
• Strong interpersonal skills
• Report writing skills
• Ability to multitask and adhere to tight deadlines
• Flexibility to adjust to new tasks and systems
• Attention to detail