Property Bookkeeper

Key Responsibilities Vendor Insurance & Compliance

• Track and maintain vendor insurance certificates (COIs), W-9s, and required compliance documentation across all properties and operating entities.
• Monitor policy expiration dates, request updated certificates proactively, and flag lapsed or non compliant vendors before work is performed or payments are released.
• Maintain an organized, current vendor compliance file and support onboarding of new vendors. Utility & Vendor Account Management
• Set up new utility accounts (electric, gas, water/sewer, telecom, waste) for acquisitions, transitions, and vacant units, and manage account changes on dispositions.
• Monitor all utility and vendor accounts for billing irregularities, missed payments, late fees, and service interruptions; resolve discrepancies directly with providers.
• Maintain a master schedule of all utility and vendor accounts by property, including account numbers, billing cycles, and payment methods. Invoice Review & Payment Processing
• Review incoming invoices for accuracy - correct entity, property, pricing, quantities, and supporting documentation - before entry and approval.
• Match invoices against contracts, purchase orders, and approved proposals; flag discrepancies and unapproved charges.
• Process approved payments accurately and on schedule, maintaining clean records of payment status, method, and confirmation. Rent Billing & Cash Reporting
• Review monthly rent billings for accuracy, including base rent, amenity fees, utility recoveries, and other recurring charges; identify unposted or misapplied charges.
• Prepare daily cash reports across bank accounts and entities, summarizing receipts, disbursements, and balances for leadership review

Requirements

Qualifications

• 2+ years of experience in accounts payable, finance administration, bookkeeping, or property accounting (real estate or hospitality experience a plus).
• Strong proficiency in Excel and Yardi
• Comfort using AI tools (e.g., Claude, ChatGPT) to work more efficiently - drafting communications, reconciling data, and streamlining recurring processes.
• Exceptional attention to detail and accuracy, with the ability to spot billing errors and discrepancies.
• Organized and self-directed, able to manage recurring deadlines across multiple properties and entities.
• Clear, professional communication skills for working with vendors, utility providers, and internal teams

Benefits

• Free lunch meal, fruits, snacks, and drinks
• Onsite gym with a free professional instructor
• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
• Weekly engagement activities with prizes that are up to 3,000 PHP
• Free upskilling academy to improve your performance and skillset
• State-of-the-art facilities from toilets to your workstation
• Amenities such as sleeping quarters, game area, chat room, shower room