V101 - Front Desk & Scheduling Executive Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Job Duck is seeking a highly organized and proactive Executive Assistant to serve as the operational backbone of a fast-paced medical care and aesthetics practice. In this role, you will manage incoming communications, coordinate schedules, and ensure follow-through on daily administrative priorities so nothing falls through the cracks. You will act as the first point of contact for patients and partners, balancing professionalism with warmth while keeping operations running smoothly. This role is ideal for someone who takes ownership of their work, thrives on responsibility, and enjoys being trusted to get things done independently. If you are detail-oriented, reliable, and motivated by supporting a growing business, this position offers meaningful daily impact.

• Salary Range: 1060USD to 1150USD

Responsibilities include, but are not limited to:

• Upload and organize documents, including faxes, into internal filing systems

• Order office or practice-related products as needed

• Assist with presentation preparation, including PowerPoint materials

• Handle invoices, messages, callbacks, and general correspondence

• Manage email inboxes and maintain professional communication with clients

• Support light social media posts related to events

• Answer incoming phone calls and filter callers appropriately

• Serve as a blend of office manager, receptionist, and executive assistant

• Organize to-do lists and ensure tasks are completed without oversight

• Schedule appointments and manage a dynamic calendar

• Return calls to understand caller needs and provide accurate follow-up

Requirements:

• Full-time position
• Timezone: Central Standard Time (CST)
• Working hours: 8:30 a.m. to 5:30 p.m. CST
• Industry: Medical Care, Weight Loss, and Aesthetics
• Spanish is not mandatory but is considered an added bonus

Required Software and Tools

• CRM: Jane (billing and medical records)
• VOIP: Google Voice

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.