Admin / Accounts Clerk
Job Title Admin / Accounts Clerk
Department
Finance / AdministrationReports To
Financial Manager / Office Manager / DirectorJob Purpose
The Admin / Accounts Clerk is responsible for providing efficient administrative and accounting support to the business. The role requires a highly organised individual who can multitask effectively, maintain accurate financial records, and work confidently on Sage Pastel Partner while supporting general office administration.Key Responsibilities - Accounts & Finance Duties
- Capture and process supplier invoices, credit notes, and journals on Sage Pastel Partner- Prepare and issue customer invoices
- Perform creditors reconciliations and follow up on outstanding supplier queries
- Assist with debtors management, statements, and payment follow-ups
- Capture and allocate bank transactions
- Assist with VAT preparation and supporting schedules
- Maintain accurate and up-to-date financial records and filing systems
- Support month-end procedures and ad-hoc finance tasks
Key Responsibilities - Administrative Duties
- General office administration and document control- Answer and direct phone calls and emails professionally
- Maintain orderly digital and hard-copy filing systems
- Assist with purchase orders, delivery notes, and supporting documentation
- Coordinate basic office requirements and supplies
- Provide administrative support to management and other departments as required
Minimum Requirements
- Matric (Grade 12) - essential- Proficiency in Sage Pastel Partner - essential
- Minimum 2-3 years’ experience in an admin/accounts clerk role
- Strong working knowledge of Microsoft Excel, Word, and Outlook
- Basic understanding of bookkeeping principles
Key Skills & Competencies
- Ability to multitask and manage competing priorities- High level of attention to detail and accuracy
- Strong organisational and time-management skills
- Good numerical ability
- Ability to work independently and within a team
- Excellent communication skills (written and verbal)
- Professional, reliable, and deadline-driven
- Ability to work under pressure in a fast-paced environment
Preferred (Advantageous)
- Experience in a manufacturing, engineering, or construction environment- Experience with VAT submissions and SARS documentation
- Understanding of basic payroll processes
Working Conditions
- Office-based position- Full-time role (Monday to Friday)
- Occasional overtime during month-end or peak periods