Jnr Creditors/Debtors Controller

The successful candidate will be responsible for managing debtors and creditors administration, processing invoices, performing reconciliations, assisting with payment schedules, and providing general office administrative support.

Key Responsibilities

Debtors

• Conduct credit checks and vetting of new customers for management approval.
• Coordinate the retrieval and distribution of customer invoices.
• Email copies of invoices to customers upon request.

• Capture stock received once it has been checked and verified.
• Reconcile supplier statements and ensure balances are accurate.
• Resolve supplier queries, follow up on credit notes, and obtain outstanding invoices.
• Check and reconcile freight accounts.
• Prepare monthly supplier payment schedules.
• Maintain accurate filing of creditors' invoices and supporting documentation.

• Answer incoming calls and take messages.
• Order office stationery, refreshments, cleaning supplies and packing materials.
• Coordinate maintenance and repairs of office equipment and facilities.
• Manage petty cash and banking of cash sales.
• Maintain filing systems and archives.
• Submit staff attendance registers, leave forms and sick notes.

• Matric essential.
• Previous experience in a Debtors / Creditors Clerk or similar finance administration role.
• Experience with supplier reconciliations, invoice processing and payment schedules.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong numerical accuracy and attention to detail.
• Excellent organisational and administrative skills.
• Good communication and problem-solving abilities.
• Ability to work independently and meet monthly deadlines.
• Experience handling petty cash and general office administration advantageous.

• Highly organised and detail-oriented.
• Reliable, professional and trustworthy.
• Able to multitask and prioritise responsibilities.
• Strong follow-up skills and ability to resolve account queries efficiently.
• Comfortable working in a busy office environment.