Office Administration Facilities Coordinator

• Matric certificate or equivalent qualification
• Qualification in Office Administration, Facilities Management or a related field will be advantageous
• Valid driver's licence, own reliable vehicle and mobile phone essential
• 2-3 years' experience coordinating office operations, facilities or workplace services
• Confident communicator with strong problem-solving and relationship-building abilities
• Excellent organisational skills with the ability to manage multiple priorities effectively
• Proficient in Microsoft Office, Google Workspace and Microsoft Teams
• Proactive, service-driven approach with a commitment to delivering a positive workplace experience
• Ability to support multiple office locations while maintaining efficiency and attention to detail
• High level of professionalism with the ability to handle confidential information with discretion

• Ensure all office locations are maintained to a high standard through regular workplace inspections, promoting a clean, safe and professional environment
• Manage maintenance requests from logging and tracking through to resolution, liaising with contractors and service providers
• Coordinate office operations, including cleaning services, stationery, kitchen supplies, refreshments and stock replenishment
• Oversee workplace health and safety by maintaining first aid kits, emergency procedures and compliance notices
• Coordinate office access, security, and employee onboarding and offboarding processes
• Maintain organised office records and act as the first point of contact for workplace-related queries while handling confidential information with professionalism and discretion
• Organise meeting rooms, support office events and provide basic IT assistance when required
• Process invoices, maintain expense records and ensure tracking spreadsheets are kept accurate and up to date

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