Project Coordinator

Project Planning & Scheduling

• Develop, maintain and monitor project plans and schedules.
• Track project milestones, deliverables and deadlines.
• Monitor actual progress against approved project schedules.
• Identify delays, bottlenecks and potential impacts on project delivery.
• Support critical-path and schedule analysis.
• Coordinate project updates with Project Managers and relevant stakeholders.
• Cost & Budget Control
• Develop and maintain project budgets and cost baselines.
• Monitor project expenditure against approved budgets.
• Track actual costs, commitments, forecasts and remaining project costs.
• Identify and investigate budget variances.
• Prepare cost forecasts and cash-flow projections.
• Support corrective actions to minimise cost overruns.
• Monitor changes, variations and their impact on project costs.

• Prepare accurate weekly and monthly project reports.
• Develop project dashboards and management reports.
• Report on project progress, costs, schedule, risks and key performance indicators.
• Provide variance analysis and highlight areas requiring management attention.
• Maintain accurate project data and documentation.
• Prepare reports and presentations for management and stakeholder

Risk & Change Management

• Maintain project risk and issue registers.
• Identify potential cost, schedule and resource risks.
• Assist with the development and monitoring of risk mitigation plans.
• Monitor project changes and assess their impact on cost and schedule.
• Escalate significant risks, delays and deviations to the Project Manager.

Governance & Compliance

• Ensure project control processes are consistently followed.
• Maintain project documentation and records.
• Support project governance and stage-gate requirements.
• Ensure project information is accurate, complete and available for audits and reviews.
• Assist with implementing project control procedures and standards.

• Work closely with Project Managers, Finance, Procurement, Engineering, Operations and other departments.
• Coordinate project information from various stakeholders.
• Attend project meetings and provide relevant project control information.
• Track action items and follow up on outstanding deliverables.
• Build effective relationships with internal and external stakeholders.

MINIMUM REQUIREMENTS

• Minimum: Diploma/Degree in Project Administration/Project Management/Business Administration or equivalent.
• Preferred: PMI-CAPM or PRINCE2 Foundation; short courses in Excel Advanced, SharePoint Administration, Agile fundamental
• Minimum: 3 - 5 years as a Project Coordinator or PMO Coordinator in a large enterprise.
• Preferred: Experience in State-Owned Enterprise