Purchasing Manager

Purchasing & Supplier Management:

Manage daily purchasing and procurement activities across the hotel.

Source food, beverages, housekeeping supplies, guest amenities, engineering supplies, stationery and other operational requirements.

Obtain and compare quotations, benchmark prices and negotiate competitive pricing and terms.

Develop relationships with approved suppliers and identify suitable alternative suppliers and products.

Monitor supplier quality, delivery times and service levels.

Identify cost-saving opportunities without compromising quality.

Stock Control & Deliveries:

Monitor stock levels, par levels, lead times and delivery schedules.

Coordinate purchasing requirements with Finance, Food and Beverage, Kitchen, Housekeeping, Engineering and other departments.

Assist with stock counts and investigate discrepancies.

Monitor slow-moving, excess and obsolete stock.

Ensure deliveries match purchase orders, specifications and agreed prices.

Resolve shortages, damaged goods, supplier discrepancies and invoice queries.

Controls, Reporting & Improvement:

Process purchase orders accurately and obtain the required authorisation.

Ensure purchases comply with approved budgets, hotel standards and procurement policies.

Maintain accurate procurement records and supporting documentation for audits.

Support budget preparation and departmental cost-control initiatives.

Prepare purchasing reports and provide management with relevant cost information.

Improve purchasing processes and support responsible sourcing and sustainability objectives.

Requirements:

Grade 12 / Matric.

A relevant tertiary qualification in Procurement, Supply Chain Management, Purchasing, Hospitality Management or a related field would be advantageous.

At least 3-5 years’ purchasing or procurement experience, preferably within hospitality.

Proven experience managing multiple suppliers and purchasing categories.

Strong negotiation and supplier-management skills.

Good understanding of stock control and inventory management.

Strong financial and numerical skills.

Excellent Microsoft Excel and Microsoft Office skills.

Experience using hotel procurement, inventory or ERP systems.

Knowledge of food, beverage, housekeeping and hotel operational supplies would be advantageous.

Knowledge of South African hospitality procurement practices and supplier requirements.

Own reliable transport and a valid driver’s licence are essential.