Senior Conveyancing Secretary - Transfers

Key Responsibilities

• Manage transfer matters from instruction through to registration.
• Prepare and process all transfer documentation.
• Liaise with clients, estate agents, banks, attorneys and other relevant parties.
• Attend to Deeds Office requirements, queries and follow-ups.
• Prepare files for lodgement and ensure matters progress efficiently.
• Obtain and follow up on outstanding documentation.
• Monitor and manage deadlines throughout the transfer process.
• Attend to FICA, compliance and related administrative requirements.
• Provide clients with regular updates regarding the progress of their matters.
• Resolve queries and ensure excellent client service.
• Assist the Conveyancer with the day-to-day management of transfer matters.

Requirements

• 5+ years' experience as a Conveyancing Secretary, specifically within Transfers.
• Strong knowledge of the full transfer process.
• Proven experience managing a high-volume transfer portfolio.
• Excellent knowledge of Deeds Office procedures.
• Experience with conveyancing software such as GhostConvey, Lexis Convey or similar.
• Strong attention to detail and excellent organisational skills.
• Ability to work independently and manage deadlines effectively.
• Excellent communication and client service skills.
• Previous experience working within an established law firm is advantageous.

What We're Looking For