Finance Operations Contractor

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Finance Operations Contractor based in the United States.

This part-time contract role supports the day-to-day financial operations of a growing, fully remote organization.

You will take ownership of accounts payable, invoice processing, corporate card reconciliation, and month-end close support.

Your work will help ensure financial records remain accurate, timely, organized, and audit-ready.

You will collaborate closely with the Finance team as well as colleagues and vendors across the organization.

The role is well suited to someone who works independently, communicates clearly, and takes personal pride in accuracy and follow-through.

You will also have opportunities to improve processes through spend analysis, documentation, automation, and thoughtful use of AI tools.

The initial engagement is a six-month contract at approximately 25 hours per week, with potential for extension.

Accountabilities

• Process invoices end-to-end, including intake, coding, approval routing, and payment runs, ensuring transactions are accurate and completed on schedule.
• Reconcile corporate credit card transactions in QuickBooks Online, maintaining accurate general ledger coding and expense classifications.
• Respond promptly and professionally to payment-related questions from internal team members and vendors.
• Identify and escalate spend anomalies, incorrect coding, missing approvals, duplicate invoices, unusual vendors, and other potential issues.
• Support month-end close activities, including balance sheet reconciliation updates and resolution of outstanding items.
• Manage vendor setup processes, collect W-9 forms, and maintain accurate and up-to-date vendor records.
• Maintain thorough financial documentation and clear audit trails across finance operations.
• Work with the broader Finance team and cross-functional colleagues to resolve payment and invoice issues efficiently.
• Contribute to ad-hoc finance projects such as spend analysis, process documentation, and workflow improvements.
• Explore and apply AI-assisted tools or lightweight automation where they can reduce manual effort while maintaining financial accuracy and control.
• Prioritize and manage work independently in an asynchronous, distributed environment, adapting effectively when priorities change.

Requirements

• 2-3+ years of experience processing accounts payable or performing comparable finance operations responsibilities.
• Hands-on experience with invoice intake, coding, approval workflows, payment processing, and accounts payable operations.
• Proficiency with QuickBooks Online and at least one accounts payable or spend-management platform such as Bill.com, Brex, or a similar system.
• Experience managing corporate credit card programs or performing expense and transaction reconciliations.
• Working knowledge of general ledger coding, expense classification, vendor management, and W-9 documentation.
• Proficiency with Excel or Google Sheets for reconciliations, variance identification, and basic spend analysis.
• Experience working in a remote or distributed environment where asynchronous written communication is a primary way of collaborating.
• Experience supporting month-end close activities is preferred.
• Familiarity with AI tools or accounting automation platforms used to streamline manual processes is a plus.
• Strong attention to detail and a demonstrated ability to identify and correct errors independently.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines without extensive supervision.
• Clear, concise, and empathetic written communication skills, particularly when explaining financial processes to non-finance colleagues.
• Sound judgment and willingness to ask clarifying questions, document issues, and escalate concerns rather than make assumptions.
• Curiosity about technology, automation, and AI, combined with a commitment to maintaining accuracy and appropriate financial controls.
• Comfortable managing shifting priorities and occasional ad-hoc requests as part of a dynamic finance environment.
• Must reside in the continental United States.

Benefits

• Monthly contractor retainer of $4,000-$5,000, based on experience.
• Part-time schedule of approximately 25 hours per week.
• Initial 6-month contract, with the possibility of extension.
• Fully remote work environment.
• Flexible, distributed working model designed around asynchronous collaboration.
• Opportunity to work closely with an experienced Finance team and gain exposure to a broad range of finance operations.
• Hands-on experience with accounts payable, expense reconciliation, month-end close, vendor management, and financial process improvement.
• Opportunities to contribute to automation and AI-assisted finance initiatives.
• Potential to influence and improve financial processes rather than simply execute routine transactions.
• Inclusive work environment that values diverse perspectives and encourages candidates to apply even if they do not meet every listed qualification.