Seasonal Coordinator, Hiring Events Team

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Seasonal Coordinator, Hiring Events Team based in the United States.

This is an opportunity to coordinate virtual hiring programs that connect international participants with seasonal employment opportunities across the United States.

You’ll manage the full lifecycle of virtual hiring events, from understanding employer staffing needs to coordinating interviews and post-event follow-up.

The role combines event coordination, stakeholder communication, customer service, scheduling, and operational administration.

You’ll work closely with host employers, international representatives, applicants, and internal teams in a fast-paced, multicultural environment.

Your organization and attention to detail will help ensure hiring events run smoothly and participants and employers receive a consistent experience.

The position is ideal for a proactive coordinator who enjoys solving problems, managing multiple priorities, and working with people across different cultures and time zones.

This is a remote opportunity available within the Atlantic, Eastern, and Central U.S. time zones, with some early morning, evening, and travel requirements.

Accountabilities:

• Coordinate virtual hiring services and events, ensuring employers and prospective participants are prepared throughout the process.
• Communicate with internal teams, host employers, international representatives, and applicants through email, telephone, Skype, Microsoft Teams, and other communication channels.
• Review host employer staffing needs and allocate available positions appropriately.
• Communicate position requirements and hiring information to international representatives and make adjustments to staffing allocations when necessary.
• Organize virtual events by creating calendar invitations, sending reminders, coordinating schedules, and communicating changes promptly.
• Manage participant enrollments and ensure all required interview documentation is completed before virtual hiring events.
• Provide live technical and operational support to stakeholders during virtual hiring events.
• Conduct applicant interviews for placement into seasonal employment positions.
• Provide professional, responsive, and consistent customer service throughout the hiring process.
• Complete post-event reporting and maintain accurate, up-to-date hiring records in the relevant database.
• Coordinate multiple events and daily projects simultaneously while maintaining strong attention to detail.
• Collaborate across teams to resolve issues, gather information, communicate project status, and keep hiring activities on track.
• Contribute to additional projects and responsibilities as assigned.

Requirements:

• Bachelor’s degree required.
• At least 1 year of experience in a customer-facing or client management role.
• Event planning, scheduling, or coordination experience preferred; familiarity with virtual event management is an advantage.
• Strong computer skills, including proficiency with Microsoft Office Suite; experience with Salesforce and advanced Excel capabilities, including macros, is preferred.
• Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Exceptional customer service, critical-thinking, problem-solving, and decision-making abilities.
• Strong organizational skills and meticulous attention to detail.
• Self-motivated and proactive, with the ability to take initiative and independently drive projects forward.
• Demonstrated ability to deliver results within a fast-paced, collaborative team environment.
• Ability to gather information effectively and clearly communicate project direction, updates, and status.
• Strong multitasking skills and the ability to manage competing priorities while overseeing events and daily operations.
• Flexibility to work some early mornings and evenings to accommodate host employer schedules.
• Willingness to travel occasionally for overseas hiring events and domestic activities.
• Growth-oriented mindset with an interest in continuously developing yourself, stakeholders, and program operations.
• Ability to work effectively in a multicultural environment and demonstrate professionalism, integrity, respect, inclusion, excellence, and a strong problem-solving approach.
• Successful completion of required background checks and education and employment verification.

Benefits:

• Remote work within the Atlantic, Eastern, and Central U.S. time zones.
• Opportunity to work in a fast-paced, international, and collaborative environment.
• Meaningful opportunity to contribute to international exchange and intercultural experiences.
• Exposure to global stakeholders, including international representatives, U.S. host employers, and participants from around the world.
• Opportunity to develop experience across virtual event management, recruitment coordination, customer service, and international program operations.
• Potential opportunities for domestic and international travel connected to hiring events.
• Mission-driven workplace focused on inclusion, collaboration, professional development, and creating meaningful connections across cultures.
• Compensation and additional benefits were not specified in the provided job description.