Executive Office Coordinator

Who We Are

Johns Manville is a leading manufacturer and marketer of premium-quality insulation and commercial roofing, along with glass fibers and nonwovens for commercial, industrial and residential applications. Our products are used in a wide variety of industries including building products, aerospace, automotive and transportation, filtration, commercial interiors, waterproofing and wind energy.

A proud member of the Berkshire Hathaway family of companies, we serve customers in more than 80 countries around the globe. We are committed to delivering positive and powerful experiences, because we are successful only when our employees and customers thrive. We are passionate, we care about people, we perform at a superior level, and we protect others and our environments.

Pay Range

This is the base salary pay range that an applicant can expect to make upon hire. Pay within this range will vary based upon relevant experience, skills, and education among other factors. In addition, this position is eligible for an incentive bonus.

The Executive Office Coordinator provides part-time administrative and operational support to the Executive Assistant supporting the CEO, CFO, CHRO and General Counsel. This role helps ensure the efficient day-to-day operation of the executive suite by coordinating schedules, meetings, travel, expenses, documents and other administrative activities.

Provide administrative and operational support by working closely alongside the Executive Assistant and providing seamless coverage for the C-suite when the Executive Assistant is unavailable. The ideal candidate is solution-focused, approachable, reliable and resourceful, with exceptional attention to detail and a strong commitment to organization and confidentiality. This individual enjoys working collaboratively as part of a team and building strong partnerships with other administrative professionals across the organization.

Your Day-to-Day:

• Provide administrative and operational support by working closely alongside the Executive Assistant and providing seamless coverage for the C-suite when the Executive Assistant is unavailable.
• Handle highly confidential and sensitive information with appropriate discretion.
• Assist with calendar management, meeting coordination and scheduling, including prioritization and resolution of scheduling conflicts.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Organize and coordinate meetings, leadership events and off-site activities, including logistics and materials.
• Prepare and format presentations, reports, correspondence and other executive-level materials.
• Prepare and submit expense reports and assist with monthly review and reconciliation of travel and purchasing card expenses.
• Serve as a professional, approachable and resourceful point of contact for internal and external stakeholders.
• Maintain accurate and organized electronic and physical records and documentation.
• Support Corporate Secretary responsibilities, including maintaining corporate governance documentation and official corporate records.
• Create, maintain and update SharePoint and Microsoft Teams sites, including site content, pages, document libraries, file organization and navigation.
• Support executive-suite office operations, including workspace coordination, office moves and onboarding logistics.
• Support day-to-day office operations by maintaining shared printers and supply areas, proactively monitoring inventory, ordering and restocking supplies, and coordinating equipment service when needed.
• Assist with technology and equipment requests for the executive suite.
• Identify opportunities to improve administrative processes, organization and efficiency and proactively recommend solutions.
• Provide backup administrative support as needed to ensure continuity across the executive suite.
• Collaborate effectively with other administrative professionals and contribute to a positive, team-oriented administrative culture.
• Perform other related duties and special projects as assigned.

What You Bring to the Team:

• Bachelor's degree preferred, or an equivalent combination of education and relevant professional experience.
• Five or more years of administrative or executive support experience preferred.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Intermediate proficiency with SharePoint and Microsoft Teams, or similar tools like Slack or Google Workplace
• Experience with expense reporting, travel coordination and other administrative systems.
• SAP/SRM experience preferred but not required; training can be provided.
• Excellent organizational and prioritization skills, with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally and confidently with senior executives and stakeholders at all levels of the organization.
• Ability to work independently, anticipate needs, identify solutions and exercise sound judgment while also working effectively as part of a team.
• Demonstrated ability to manage multiple priorities and adapt to changing needs in a fast-paced executive environment.
• Approachable, reliable, resourceful and solution-focused, with a strong sense of ownership and accountability.
• Values organization, confidentiality, collaboration and accuracy.
• Enjoys working in a team-oriented environment and partnering with other administrative professionals.
• Commitment to continuous improvement and administrative excellence.

Work Schedule

• This position requires a commitment of 30 hours per week, primarily working on-site in the office. Due to business needs and team collaboration requirements, the weekly schedule may vary between four (4) and five (5) days per week in the office, while maintaining the expected 30-hour workweek. Candidates should be comfortable with a consistent in-office presence and a flexible schedule based on departmental needs.
• Our office is located in downtown Denver, 717 17th St, Denver, CO 80202
• Employee parking is provided

#LI-MA1 #LI-ONSITE #P #D

Please Keep in Mind

If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.

Benefits

Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.

Additionally, Johns Manville provides basic life Insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.

Johns Manville supports employee growth with vast educational opportunities and a company-wide mentoring program. This program pairs employees and leaders to grow skills, build stronger internal networks and strengthen the company’s succession planning process. Johns Manville also offers soft and hard skills training facilitated by internal and external presenters. Our talent management team prioritizes the holistic growth of our workforce.

Diversity & Inclusion

Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.

Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.