Business Support Administrator
Job Description:
Business Support Administrator- Jonas Event Technology UK
Jonas Event Technology (JET) is a leading provider of event registration services and software solutions. Owned by Vesta Software, we support the trade exhibition, consumer, and conference markets with innovative technology and first-class customer service. Dataflow Events, part of the JET family, delivers advanced delegate management and ticketing solutions.
This role will be employed by JET but will also provide administrative support for Dataflow.
Position Summary
We are seekinga highly organised and proactive Business Support Administrator to support the JET Managing Director and Commercial Director, working alongside the Vesta Software financeand credit controlteams.This role will play a key part in ensuring smooth day-to-day business operations through effective administration, reporting, and process management.
The ideal candidate will be detail-oriented, confident in handling financial and operational administration, and adaptable to the varied needs of both JET and Dataflow.
Reporting to theManaging Director, the role is part time, Monday to Friday.
Key Responsibilities
Reporting & Finance Support
Support the Managing Director and Commercial Director with weekly, monthly, and quarterly reporting.
Manage billing administration in liaison with central finance.
Process and reconcile company credit card statements.
Assistwith month-end processes, ensuring deadlines are met.
Provide support to central credit control by liaising with clients and following up on outstanding balances.
Operations & Administration
Manage inventory and oversee ordering of office equipment and stock.
Produce simple customer quotes and liaise with relevant teams for approval.
Maintain accurateadministrative records and documentation for internal reporting and audits.
Support general office administration, including scheduling, meeting coordination, and document management.
Commercial & Business Support
Assistwith procurement administration and supplier management.
Provide information for forecasting and budgeting as required.
Coordinate with cross-functional teams (sales, projectmanagement, production) to ensure smooth flow of information.
Support ad-hoc projects and initiatives from leadership and central functions.
Handle incoming calls and emails, ensuring prompt resolution or escalation.
Assistwith event logisticssupport (where required).
Qualifications and Skills
Previousexperience in an administrative, finance, or office support role.
Strong organisational skills with excellent attention to detail.
Confident in working with numbers, reports, and financial processes.
Proficiencywith Microsoft Office Suite (Excel, Word, Outlook) and business systems.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Personal Characteristics
Proactive, organised, and dependable with a “can-do” attitude.
Comfortable working independently while supporting multiple leaders.
Strong interpersonal skills and the ability to liaise confidently with colleagues, clients, and central teams.
Analytical mindset with problem-solving ability.
Flexible and adaptable to changing business needs.
Team-oriented with a focus on delivering quality and accuracy.
Business Unit:
ShowdataScheduled Weekly Hours:
20Number of Openings Available:
1Worker Type:
RegularCareer Site:
More About Jonas Software:
Jonas Software is the leading provider of enterprise management software solutions to the Country and Golf Clubs, Foodservice, Construction, Fitness & Sports, Attractions, Salon & Spa, Education, Radiology/Laboratory Information Systems, and Product Licensing industries. Within these vertical markets, Jonas is made up of over 65 distinct brands, which are respected and leaders within their own domain.
Jonas’ vision is to be the branded global leader across the aforementioned vertical markets and to be recognized by customers and respective industry stakeholders as the trusted provider of ‘Software for Life’ and as an ambassador for technology, product innovation, quality, and customer service.
Jonas Software is the valued technology partner of over 60,000 customers worldwide in more than 30 countries. Jonas employs over 2,000 skilled individuals consisting of a cross-section of industry experts and technology professionals. Jonas is headquartered in Canada and also operates offices throughout North America, the United Kingdom, Europe, Australia New Zealand and Africa. Jonas is a 100% owned subsidiary of Constellation Software Inc., headquartered in Toronto and traded on the S&P/TSX 60.