HR Coordinator

Key Responsibilities

1. Administrative & Employee Data Management

• HRIS Management: Maintain and update employee records in the Human Resources Information System (HRIS) or personnel files ensuring high standards of data integrity and confidentiality.
• Documentation: Prepare and process various HR documents including employment verifications new hire paperwork termination checklists and compensation change letters.
• Reporting: Assist the HR team with compiling data for routine and ad-hoc reports (e.g. headcount turnover compliance tracking).
• Compliance: Ensure compliance posters and required workplace notices are current and properly displayed.

2. Benefits & Payroll Support

• Benefits Administration: Assist employees with basic benefits inquiries process enrollment changes and support annual open enrollment activities.
• Payroll Liaison: Serve as a key link between the HR department and the Payroll team ensuring timely and accurate submission of all employee changes (new hires terminations leaves transfers salary adjustments).
• Leave Management: Maintain accurate records of employee time off sick leave and other leaves of absence.

3. Employee Relations & Engagement

• First Point of Contact: Serve as the initial point of contact for general employee questions regarding company policies procedures and benefits.
• Event Coordination: Assist with the planning and execution of employee engagement activities such as company meetings holiday parties and recognition programs.
• Policy Support: Assist in the dissemination and clarification of company policies and procedures.

Key Competencies

• Organizational Skills: Excellent attention to detail and ability to prioritize and manage multiple administrative tasks efficiently.
• Confidentiality: Proven ability to handle sensitive and confidential employee information with discretion and integrity.
• Interpersonal Communication: Strong written and verbal communication skills; professional and service-oriented demeanor.
• Problem-Solving: Ability to troubleshoot basic employee issues and escalate complex matters appropriately.