EUAA Facility Management Administrator - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners.

EUAA Facility Management Administrator

Location: EUAA HQ, Malta.

Tentative start date: As soon as possible until 31/1/2027 (with possible renewal)

Salary Category IV - Gross monthly: 4,111.47 Euros.

Job Description

• Perform administrative tasks supporting the contract managers with the implementation and monitoring of contracted services
• Perform business control tasks
• Assists in managing assets
• Perform any other task as requested in the interest of the service as assigned by line manager or coordinator; Occasional travel abroad may be required
• Organizing correspondence, filing and archiving documents, verifying documents initiating workflows; Receiving goods and services monitoring consumption tables and services, draft order forms, communicate with contractors
• Organizing meetings, assisting with minutes taking, structuring and archiving files, provide quantitative data analyses on complicated invoices, quotations, tender documents, BoQ; Keep projects planners up to date and manage working groups, assist with drafting of policy documents, assist with delivery of financial transaction services related to among others corporate travel, support in contracting ICT consultancy services
• Supports with tracking and tracing of assets, analyses data sets and drafts reports, formulate follow up actions and monitor their follow up and delivery.

Minimum qualifications

• Completed university studies of at least three years attested by a diploma.
• University degree in Engineering, Logistics, Business, Facility Management, Public Administration, Law or similar;

Minimum Experience

• At least 3 years’ experience in an administrative/facility support role in a larger international institutional environment of 100+ people.
• Experience working in a multi-cultural environment outside home country.

General Requirements

• Service minded attitude and capable to work in a team and communicate accordingly;
• Excellent communicative skills and personal presentation;
• Flexibility in the duties to be performed;
• Well organized and able to plan and anticipate;
• Efficient in the manner duties are performed, accurate and attentive to detail;
• Self-motivated and able to work with minimal supervision;
• Able to deal with difficult circumstances as they arise and take the initiative as to the course of action;
• Confidentiality, integrity and discretion;
• Ability to use electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet etc.);
• Good command of the English language (minimum C1 spoken and written), any other European Union language on B2 level, such as:, Italian, German, Dutch is highly appreciated;
• Thorough understanding of the institutional framework of the EU institutions and their functioning.

IMPORTANT NOTICE

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival - these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link:

https://www.konnekt.com/find-a-job-in-malta/salary-calculator