Office Assistant/Receptionist

Introduction

Top company based in Woodmead is looking for a Office Assistant/Receptionist to join their dynamic team.

Duties & Responsibilities

• Frontline support to the office
• Reporting to management and performing administrative duties
• Answering switchboard and taking messages
• Scheduling and confirming appointments, meetings and events
• Preparing boardroom for meetings
• Welcome visitors
• Handling basic inquiries and sorting mail
• Monitoring office supplies and ordering replacements
• Keeping the receptionist area tidy and observing professional etiquette
• Preparing training / conference material
• Travel bookings
• Invoice allocations and filing
• Copying, scanning and filing documents
• General administration
• Overseeing Housekeeper
• Control stationery stock
• Minute taking during staff meetings  
• Buy office consumables/groceries
• Managing First Aid Kit
• Vehicle inspections
• May, on occasion and subject to business needs, be required to assist with other tasks not described above, this will be at the discretion of the Managing Director.
• Submitting product registrations and updated to SAHPRA
• Maintaining office neatness

Desired Experience & Qualification

• Minimum: Matric
• Reception/Admin courses or associated certifications – advantageous
• Microsoft Office
• SAP
• Code 8 Driver’s License and OWN TRANSPORT

Competence Requirements

• Matic Certificate with >5years experience in Office Admin and Front Desk
• Exceptional communication skills and ability to create a welcoming environment
• Must be proficient and fluent in English while Afrikaans and Zulu would be advantageous
• Experience in answering and screening calls, as well as scheduling appointments
• Strong administrative skills (document filing, Stationery and office supplies management)
• Event management experience – staff get-togethers, customer meetings, conference co-ordination.
• Ability to observe business etiquette and maintain a professional appearance
• Proficiency in appointments scheduling and call forwarding systems
• Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel and Outlook Express
• Experience with SAP – highly advantageous

Experience with SAHPRA – highly advantageous

Personal (Soft skills)

• Excellent interpersonal skills.
• Excellent communication skills
• Reliable.
• Trustworthy.
• Attention to detail.
• Hard working.
• Good administration skills.
• Good with teamwork
• Punctuality
• Neatness
•  
• Skills and experience (IT, language, working skills/experience)
• Time management
• MS Word
• Excel
• PowerPoint
• Office Outlook
• SAP
• Concur

 

Miscellaneous

• No criminal record.
• No history of substance abuse.
• Good health.

 

Package & Remuneration

R15K – R22K basic depending on experience + 100% Medical Aid + 7.5% RA contribution + 100% 

Death and disability cover 

Interested?

Should you not receive a response within 14 days of applying, please consider your application unsuccessful.