Global Office & Executive Coordinator
First seen by Alion on Nov 12, 2026.
SUMMARY:
Are you an organised, proactive professional who thrives in a fast-paced global environment? This is an exceptional opportunity for an experienced Office Manager and Executive Assistant to support senior leadership while overseeing international office operations across multiple locations and time zones.
POSITION INFO:
Our client is a well-established international organisation with operations spanning multiple countries. They are seeking a highly capable Global Office & Executive Coordinator to play a pivotal role in ensuring the smooth running of global office environments while providing executive support to the CEO and Executive Leadership Team. This position offers the opportunity to work closely with senior decision-makers, contribute to strategic business initiatives, and lead global office, facilities, governance, and health & safety coordination. If you enjoy variety, autonomy, and engaging with stakeholders across different regions, this could be the ideal next step in your career. Key Responsibilities: Lead and coordinate office and facilities management activities across multiple international office locations. Manage supplier relationships, service contracts, office budgets, and workplace operations. Coordinate health and safety compliance, audits, risk assessments, and business continuity planning. Provide full Executive Assistant support including diary management, travel arrangements, board meeting coordination, and executive communications. Organise executive, board, and stakeholder meetings, including preparation of agendas, presentations, and minutes. Drive office events, employee engagement initiatives, onboarding activities, and internal communications. Job Experience and Skills Required: Education: Relevant diploma or degree in Business Administration, Office Management, Facilities Management, Human Resources, or a related field. Experience: Minimum 5 years' experience in Office Management, Facilities Management, Workplace Operations, or a similar role. Previous Executive Assistant experience supporting senior executives or board-level stakeholders. Experience managing suppliers, budgets, contracts, and office operations. Exposure to health and safety compliance, risk management, and governance processes. Experience working within an international or multinational environment will be advantageous. Skills: Advanced Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Excellent organisational and time management skills. Strong communication and stakeholder management abilities. Ability to manage multiple priorities across different time zones. Exceptional attention to detail and confidentiality. Strong problem-solving and decision-making capabilities. Non-Negotiables: Ability to work full-time from the Cape Town office. Proven experience supporting senior executives. Strong administration, coordination, and project management capabilities. Apply now! For more exciting Finance vacancies, please visit: I also specialise in recruiting in the following: - Junior Accountant - Accounting Assistant - Accounts Clerk - Bookkeeper - Debtors Clerk - Creditors Clerk - Finance Administrator If you have not had any response in two weeks, please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles \/ positions. For more information, contact: Charmian Scheepers Specialist Recruitment Consultant Connect with me on LinkedIn: