Executive Assistant For CEO

• Full-time — On-site

• We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO to work directly with the CEO and support daily business operations, travel coordination, meetings, executive follow-ups, and communication with companies, factories, suppliers, and external stakeholders.

• This is not a traditional secretary or administrative assistant role. It is a practical and executive-level support role that requires initiative, confidentiality, fast execution, strong follow-up skills, and the ability to manage details until tasks are completed.

• The ideal candidate should be able to think ahead, organize, remind, follow up, travel for business, and deal professionally with sensitive information and different internal and external parties.

• Role Nature

• The candidate will directly support the CEO in managing daily business matters, organizing time, setting priorities, following up on decisions, coordinating travel, attending selected meetings, communicating with companies and factories, preparing reports, and tracking tasks until completion.

• This is an on-site role that requires direct communication with the CEO. It is not a remote or online-only position.

• Key Responsibilities

• 1. CEO Daily Business Management

• Organize the CEO’s daily and weekly schedule.

• Prioritize tasks based on importance and urgency.

• Follow up on meetings, appointments, and daily commitments.

• Prepare a daily brief including the day’s schedule, key tasks, follow-ups, and decisions required.

• Prepare a short end-of-day review covering completed items and pending matters.

• 2. Executive Follow-up & Task Completion

• Follow up on tasks assigned to employees, suppliers, companies, factories, or external parties.

• Ensure decisions and instructions are executed on time.

• Maintain a clear tracking system for open tasks, responsible persons, and deadlines.

• Alert the CEO about delayed tasks or matters that require a decision.

• Ensure that important matters are followed up until they are properly closed.

• 3. Meetings & Meeting Notes

• 4. Business Travel

• Arrange flight bookings, hotels, transportation, and restaurant reservations. Ensure that each business trip runs smoothly.

• 5. Coordination with Companies, Factories & Suppliers

• Communicate with local and international companies and factories based on the CEO’s instructions.

• 6. Email, Communication & Documentation

• Monitor important emails and messages, and draft or review professional emails in Arabic and English.

• 7. Reports, Research & Preparation

• Prepare short and clear reports to support the CEO’s decision-making.

• 8. AI Tools & Productivity

• Use AI tools such as ChatGPT, Claude, Gemini, and similar platforms for research, summarizing, drafting, comparison, and organizing information.

• 9. Confidentiality & Professional Representation

• Handle personal and business information with full confidentiality.

• Represent the CEO and the company professionally in front of external parties.

Requirements

• 3 to 7 years of experience in a similar role, such as Executive Assistant, Personal Assistant.

• Previous experience working directly with business owners, founders, or CEOs.

• Excellent written and spoken Arabic and English.

• Strong organization, follow-up, time management, and prioritization skills.

• Experience coordinating travel, hotels, restaurants, meetings, and travel itineraries.

• Ability to communicate professionally with companies, factories, suppliers, clients, and hotels.

• Good knowledge of AI tools and their use in daily work.

• Responsible, accurate, fast-learning, and flexible personality.

• Ability to work under pressure and manage multiple matters at the same time.

• High level of confidentiality and professionalism.

• Strong judgment, reliability, and accountability.
  Ability to work independently and complete tasks with minimal supervision.
  Capable of following instructions accurately while proactively anticipating needs.