ACCOUNTING ASSOCIATE

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Position Title: Accounting Associate

Job Summary:

• Prepares, verifies, balances, reconciles, and ensures the accurateness, completeness and timeliness in the recording and post verification of all daily transactions processed by the of various HO units (e.g., Institutional Banking Sector; Financial Markets Sector; Retail Banking Sector, Financial & Control Sector; Consumer Lending Group; International Offices and Subsidiaries Group; Operations Group; Special Accounts Management Group; Trust Banking Group (bank proper only) and all units with four (4) digits assigned RCs bank wide. which is vital for evaluation & control, budget review, performance monitoring, financial analysis, and MIS reporting.

Role Exposure:

• Sorts and groups daily transaction media as to type of documents identifying the clients for recording in the books of handled/attached HO units (e.g., Institutional Banking Sector; Financial Markets Sector; Retail Banking Sector, Financial & Control Sector; Consumer Lending Group; International Offices and Subsidiaries Group; Operations Group; Special Accounts Management Group; Trust Banking Group (bank proper only) and all units with four (4) digits assigned RCs bank wide
• Checks, verifies, investigates, validates & ensures the accurateness, completeness and timeliness in the recording of transactions processed from the ROPA Manager, PDIMS & ORION, OPICS, CL, ILS, DBP/BSC, ST/IMPACS (CA/SA), MIPS/CICS, ARS/IRPMS (XBS), IRS, and EXIMBILLS versus duly approved transaction media/documents.
• Prepares reminder/exception notice reports for un-posted and erroneously posted transactions affecting the books of the handled/attached Head Office units to enable the recording of the corrections in the respective SL Support Systems and automated updating of the online GL EGL.
• Prepares input/correction advices for any adjustments affecting previously recorded CA/SA deposit account transactions for posting via the MOSAIC Online Teller System and input sheets that needs to be encoded or recorded manually in the books of the handled/attached Head Office units.
• Encodes & records transactions daily into the online GL EGL books of the handled/attached Head Office operations & marketing units and updates the corresponding backup PC-based MCA GL EGL systems as well as the PC-based Subsidiary Ledger Systems.
• Acknowledges the receipt on the timeliness and completeness of submitted transaction documents, abstracts, reports, self-responding tickets, input sheets, DR/CR advices, etc., among others from the attached/handled Head Office units.
• Creates data files on manually posted transactions encoded daily for uploading via the Managed File Transfer Protocol (MFTP) using the PC - based MCA GL EGL system in order to update the online GL - EGL.
• Validates manually submitted and pre-encoded inward/outward remittance transaction data for merging into the backup PC-based MCA GL of IOSG prior to the updating of the online GL EGL.
• Handles the maintenance & filing of system generated reports and all transaction documents in accordance with existing policies and procedures and to ensure that these are sent to Records Management Department for storage or destruction in compliance with duly established archival policies and procedures.
• Checks and reconciles the balances of subsidiary ledger accounts generated daily, weekly and monthly from the ROPA Manager, ORION, PDIMS, OPICS, CA/SA, ILS , CLS, and EXIMBILLS systems against the GL EGL system generated Balance Sheet and Income and Expense summaries and proof sheets of the attached/handled Head Office units.
• Handles the verification and resolution of outstanding float items by identifying and coordinating the necessary adjusting entries for take up in the respective books of the units concerned which caused the floating of the items.
• Generates and submits daily Print FAD data file for merging, consolidation and processing into the bank wide Inter Office Reconciliation (IOR) System.
• Checks the completeness of sent Print FAD and proof sheet data files of all Head Office Units and branches bank wide prior to consolidation and merging.
• Follows up the status of reminders/exceptions with the concerned units on any noted lapses such as but not limited to non-submission of support documents, erroneous use of RC codes & reference number; and dispositions of un-reconciled float items, un-posted and unrecorded transactions.
• Coordinates with concerned units on the bank wide reconciliation of inter-office and reciprocal account float items arising from the daily transactions between Head Office units and Domestic/Foreign Branches/Banks.
• Creates data for manually recorded Head Office inter-department transactions and bank wide GL EGL proof sheet data for merging and consolidation into an IOR System proof sheet for reconciliation purposes.
• Helps and contributes in data gathering, financial report writing, financial performance review & analysis of the results of operations affecting select HO groups, particularly BLG, CBG, CLG, JD, OPG, SAMG, and TG.
• Investigates the unreasonableness of long outstanding inter-office float items, if there are any, and prepares IOL reminder notices and tracers thereafter until finally resolved.
• Captures the balances of all the reciprocal accounts in the books of all units’ bank-wide in order to ascertain that all merged debit/credit transactions are complete.
• Prints debit/credit totals for all units bank wide and compares these against the corresponding proof sheets summaries of the concerned units/branches and reconciliation statements for the month in order to determine and identify who among the units/branches have noted discrepancies per books.
• Provides Summary of Un-reconciled Items reports to all units/branches with outstanding float items or items with noted discrepancies or deficiencies and coordinates the submission of advices/memos to the concerned parties in order to facilitate the validation, verification, and correction/adjustment if necessary.
• Allocates and distributes reimbursable expenses to the concerned units using the Responsibility Center Accounting (RCA) module of the online GL Enterprise General Ledger (GL EGL).
• Prepares reports and schedules of all accounts in the Statement of Financial Condition and selected accounts in the Statement of Income & Expenses for the handled/attached HO units daily, weekly, monthly, quarterly, semi-annually, and annually.
• Performs other related functions that may be assigned from time to time.

Qualifications:

• Bachelor of Science in Accountancy graduate
• Proficient in fundamentals of accounting
• Must have strong analytical skills
• With strong interpersonal skills
• Must be keen to detail

Other Details:

Rank: Rank and File

Unit: Financial & Control Sector / Controllership Group / Branch Accounting Division /

Location: Davao Center