General Secretary

• This is a professional corporate support role for an individual who demonstrates excellent organisational ability, strong written communication skills, sound judgement and the ability to handle confidential corporate information with discretion and professionalism.

KEY RESPONSIBILITIES

• Provide secretariat support for Management meetings, including scheduling, preparation of agendas, meeting notices and supporting documents.
• Attend designated meetings and accurately prepare minutes, decisions and action-point records.
• Maintain proper records of Management decisions, resolutions and assigned action points.
• Monitor outstanding Management actions, follow up with responsible persons and provide status updates.
• Maintain organised and accurate corporate records, official documents and administrative files.
• Prepare, receive, record and coordinate official correspondence, letters, memoranda, notices and other corporate communications.
• Ensure official correspondence is appropriately reviewed and approved before issuance where required.
• Coordinate routine administrative activities and arrangements for meetings, official engagements and other approved Company activities.
• Support communication and coordination between Management, Corporate Services, departments and companies under management.
• Assist in preparing, reviewing, formatting and maintaining approved Corporate Services policies, procedures and administrative documents.
• Prepare routine administrative and secretariat reports and provide accurate information for Management reporting.
• Maintain confidentiality and ensure proper handling, storage and access control of Management and corporate information.
• Identify administrative gaps and recommend practical improvements to filing, meeting coordination, correspondence and action-tracking processes.

REQUIREMENTS

• A bachelor’s degree or HND in Business Administration, Public Administration, Office Management, Management Studies or a related discipline.
• Professional certification in administration, management, corporate governance or a related field will be an added advantage.
• At least two (2) years of relevant professional experience in secretariat, administrative, executive support or office management functions.
• Demonstrable experience in preparing meeting agendas, minutes, reports and official correspondence.
• Good understanding of corporate documentation, records management and administrative procedures.
• Strong written and verbal communication skills, with excellent drafting and documentation ability.
• Proficiency in Microsoft Office applications and digital tools for document management, communication and administrative coordination.
• Excellent organisational, time-management and follow-up skills.
• High level of accuracy, confidentiality, integrity and attention to detail.
• Ability to manage multiple responsibilities, work independently and engage professionally with Management and other stakeholders.

PROFESSIONAL EXPECTATION

• The successful candidate must operate as a professional secretariat and administrative support function rather than solely as a clerical or documentation officer.
• The candidate must demonstrate the ability to coordinate Management meetings effectively, maintain reliable corporate records, prepare professional correspondence, track Management decisions and action points, and ensure that assigned administrative matters are followed through to completion.
• The role requires a highly organised, discreet and dependable professional who can exercise sound judgement, protect confidential corporate information and provide timely administrative support to Management and the Corporate Services function.