Event and Operations Intern

Overview

The Event and Operations Intern will have the responsibility for hourly or part-time management of Community-Engaged Learning administrative duties including scheduling and coordinating all activities related to Medical Spanish CEL including and not limited to Med Span CEL Lunch and Learns (booking rooms, ordering food, placing procurements), processing student reimbursements for health fairs, scheduling and attending health fairs, managing student travel and travel reimbursements, attending student or community meetings, schedule and coordinate events on our Engage platform (GivePulse) and other duties as assigned related to Medical Spanish and services as advised by the CEL department.

This position is longitudinal (not semester-only). Reliable transportation is strongly encouraged.

Responsibilities

• Fostering positive and collaborative relationships with community residents, local nonprofit organizations, faith-based organizations, businesses, and student organizations to facilitate health fair and health screening sites for the CEL department and all its initiatives by posting, managing and promoting the events on EVMS Engage (GivePulse), send invites and follow-ups, communicate with registrants, attendings/nurses and CEL office in a timely manner. Attending the events and assisting with onsite set-up and take-down.
• Conducting training for students and volunteers on program/stakeholder/initiative requirements as well as coordinating and executing key community engagement events, i.e. screening events, health fairs, stakeholder engagement activities, service days, and community volunteer recognition events for CEL.
• Manage, track and order supplies and settle invoices. Assist the CEL team in equipment and asset management (like vehicles and healthcare equipment), manage biowaste and trash disposal protocols before and after healthfairs and at the CEL prep site and organize and inventory CEL initiative shelves as needed.
• Maintains and updates the CEL general or initiative specific REDCap database for participant screening and longitudinal follow-up. Maintain and analyze outreach data for all CEL activities for scholarly publications and assist in writing scholarly articles for publication.

Qualifications

Minimum Qualifications and Skills

• Strong Written Communication and Attention to Detail: Proficiency in composing and editing communication with internal and external stakeholders
• Data Management: Ability to gather, manage, and report large amounts of data accurately using electronic systems, ensuring all information is correct.
• Stakeholder Collaboration and Interpersonal Skills: Skilled in working with diverse groups, including students, faculty, and administration, to collect feedback and ensure clear communication of updates and processes.
• Time Management and Organizational Skills: Competence in managing multiple tasks, meeting deadlines, and keeping stakeholders informed of progress throughout the process.
• Problem-Solving and Process Improvement Skills: Ability to identify opportunities for improving clinical year processes, offering suggestions, and notifying of all concerned
• Required software skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint

Preferred Qualifications

• Previous experience in an internship, academic or clinic setting is preferred

Location : Location