Administrative Assistant

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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economiesand communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

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The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone who visits the office. You'll set the tone for a first-class Oxford experience.

You'll also give executive support to the senior leaders in the office and keep day-to-day office operations running smoothly. That includes meetings, events, supplies, vendors and budgets. If you enjoy being at the centre of things, like variety, and take pride in getting the details right, this role is a great fit.

You will be responsible for:

• Leading front-desk operations: greeting visitors, answering and directing calls and inquiries, and keeping the office secure through access procedures
• Acting as an ambassador for Oxford and the Vancouver office with tenants, visitors, contractors and internal teams
• Providing executive assistant support to senior leaders, including correspondence, scheduling and preparing letters
• Coordinating meetings and boardroom bookings, including room set-up, catering and virtual meeting technology
• Managing office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual
• Overseeing office spend, including purchase order coding, admin budget tracking, petty cash, office contracts and vendor relationships
• Coordinating tenant services such as building mailboxes, bike parking enrolment, and tenant memos and correspondence
• Chairing the office social committee and planning team events that bring people together
• Partnering with the Assistant Property Manager, the Supervisor of Property Administration and Property Managers on site initiatives and admin support
• Finding ways to improve office services, systems and processes

Required Skills & Experience

• Experience in a reception, administrative or executive assistant role
• Strong verbal and written communication skills, with a polished, professional and customer-focused presence
• Strong organization skills, with the ability to multitask, prioritize and stay composed under pressure
• Proficiency in Microsoft Office (Outlook, Excel, Word and SharePoint)

Preferred Skills & Experience

• 2-3 years of experience in a similar role, ideally in commercial real estate or a corporate office
• Post-secondary education
• Experience with purchase orders, budget tracking or vendor management
• Comfort with virtual meeting systems and office technology
• Experience planning events or coordinating social committees
• A resourceful, proactive approach to solving problems

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.