Supervisor, Administration

The overall role of Supervisor, Administration is to implement related policies and procedures to achieve high efficiency and quality of administration supports to all functions of company.

Key Responsibilities

• Plan and manage office space to enable every individual staff to access a convenient workplace.
• Oversee and closely monitor the process of acquiring, distribution and storage of office equipment and supplies to prevent inventory loss, damage and so on.
• Coordinate with other functions to update and effectively administer staff allowances including meal, gasoline, transportation and so on.
• Liaise with other Function to ensure that relevant administration support required are well responded in a timely manner including arrangement of accommodation, meal and transportation for visitors.
• Work closely with procurement and concerned Functions to review, analyze, negotiate, and manage relevant contracts/agreements with external services providers in order to achieve optimum results and best interest of the company
• Liaise with external parties including government ministries to ensure that necessary information/updates relevant to the businesses/operations are well captured, responded and/or escalated to upper level
• Plan, lead and train FMA staff about Quality and Environmental policies (QAM/EMS) and make follow up actions to ensure that these policies are always applied into daily practices.
• Ensure that offices and premises are always clean by working closely with cleaning team.
• Ensure that waste management procedures, waste segregation and waste disposal are fully implemented and complied with ISO requirement (EMS)
• Steer the fleet of office vehicles, i.e. vehicle arrangement, repair maintenance, insurance, yearly inspection, monthly car report etc.
• Oversee and improve the hospitality services of the office.
• Other tasks assigned by direct supervisor.

Success Factors

• Demand for effective communication with different types of personalities and between parties within or outside the organization
• Need to take full ownership over the company property and asset. At all-time trying to improve efficiency and minimize wastes.

Qualifications

• Education:
  • Bachelor Degree or Master Degree in Administration, Management, Accounting and other related fields
• Experiences:
  • At least 5 years relevant experiences in administration work; preferably, in a large firm
• Skills and knowledge:
  • Office management
  • Technology skill
  • Public relation and communication
  • Supervisory skill
  • Good command of computer literacy (Microsoft office)
  • Good command of Khmer and English (Writing, Speaking, Listening, and Reading)