Program Assistant

Location: Millbrook, NYSchedule: Monday–Friday, 8:00 AM–4:30 PMPay Rate: $18.00/hour

Make a Difference Behind the Scenes

Are you organized, dependable, and someone who enjoys being the person others can count on? Do you like a fast-paced workday where no two hours are exactly alike?

As a Program Assistant, you’ll play an important role in keeping our program running smoothly and helping our staff and the people we serve get the support they need. From coordinating appointments and maintaining accurate records to assisting with intake, answering questions, and keeping information moving, your work will have a direct impact on the quality of services we provide.

This is a great opportunity for someone who enjoys multitasking, problem-solving, working with people, and staying organized in a busy environment.

OVERVIEW OF PRIMARY RESPONSIBILITES:

This position requires a high level of organizational skills and accuracy.  The ideal candidate must be able to accurately input information, manage databases, and multitask on a daily bases.   They will also be responsible for filing, organizing charts, answering phones. This position is a very fast-paced position and requires excellent customer service skills to respond to the needs of the people we serve and our staff.  The person must be able to effectively manage high stress situations.  Multitasking is essential.

PRIMARY FUNCTIONS:

Answer and screen calls

Assist Staff, Clients

Complete daily data entry, filing, and faxing

Schedule Doctor’s appointments

 Input data into EHR system/websites

 Order office supplies

 Run Daily/Weekly reports

 Assist with Intake Screenings

 Enroll /Discharge Clients

 Accept Payments

ADDITIONAL FUNCTIONAL / ORGANIZATIONAL SUPPORT:

Assignments may be determined at a future date

QUALIFICATIONS AND ATTRIBUTES:

Strong organization skills with accurate attention to detail

Excellent communication skills and the ability to multi- task

Hands-on experience with network administration.

Able to adapt and work in a fast-paced environment

Sufficient skills to communicate effectively with system users regarding technical and business issues.

EDUCATION AND EXPERIENCE:

2 years’ experience is preferred

Knowledge of Microsoft Word, Excel and Outlook

PHYSICAL CHARACTERISTICS:

Must be capable to sit or stand in front of a computer for long-periods of time

Able to work in open space floor plan

Must be capable to move throughout work day and follow people served throughout community

Work alongside co-workers within 3 feet

Must be able to move in tight spaces

Occasional lifting of > _25+ pounds

If you’re organized, people-oriented, tech-savvy, and ready to be an essential part of a team that makes a difference, we’d love to hear from you!