Compliance Coordinator

Date Posted:

Country:

Location:

Otis Elevator Company is seeking a highly motivated Compliance Coordinator to support the Upstate NY Branch. This role coordinates elevator inspection and compliance activities while providing administrative support to branch operations. The ideal candidate is organized, self-motivated, detail-oriented, and able to manage multiple priorities with minimal direction.

What You’ll Do

• Coordinate state and local elevator inspections and testing with customers, field teams, inspectors, and regulatory authorities.
• Track inspection results, deficiencies, violations, corrective actions, and compliance deadlines through completion.
• Maintain accurate records of preliminary orders, violations, deficiencies, customer responsibilities, and required proposals.
• Coordinate corrective work with Mechanics, Field Supervisors, Service Managers, and customers.
• Follow up on outstanding customer documentation, proposals, access requirements, and building owner responsibilities.
• Prepare and distribute compliance correspondence and reports to customers, operations, sales, and branch leadership.
• Submit and track certificates, extensions, affidavits, clearance documentation, and other regulatory requirements.
• Identify delays, escalate issues when needed, and support timely resolution and final clearance.
• Provide general branch administrative support, including reports, shared inbox management, purchase orders, invoices, files, and customer/building information.

What you will need to be successful:

• High school diploma or equivalent required; bachelor’s degree preferred.
• Previous administrative, operations support, or compliance experience preferred.
• Experience with inspections, testing, construction, building services, field operations, or another regulated environment is a plus.
• Strong Microsoft Office skills and ability to learn company systems.
• Excellent organization, communication, follow-up, and problem-solving skills.
• Ability to prioritize multiple deadlines, work independently, and collaborate effectively across teams.
• Ability to appropriately handle sensitive and confidential information.

Preferred Qualifications

• The ideal candidate is highly organized, detail-oriented, customer-focused, and comfortable managing a high volume of work in a fast-paced environment. Strong communication, coordination, and problem-solving skills are essential;
• prior elevator-industry experience is not required.

What’s In it For Me / Benefits

• We offer a 401(k) plan with a generous company match and an automatic retirement contribution for your future financial security from day one of your employment, you and your eligible dependents will receive comprehensive medical, prescription drug, dental, and vision coverage.
• Enjoy three weeks of paid vacation, along with paid company holidays
• We provide paid sick leave, employee assistance, and wellness incentive programs to support your well-being.
• Life insurance and disability coverage to protect you and your family.
• Voluntary benefits, including options for legal, pet, home, and auto insurance.
• We offer generous birth/adoption and parental leave benefits, as well as adoption assistance, to support growing families.
• Pursue your educational goals with our tuition reimbursement program.
• Recognize and be recognized! We celebrate service anniversaries and offer spot performance bonus opportunities to show our appreciation.

Apply today to join us and build what’s next!

The salary range for this role is $65,000- $85,000. We may ultimately pay more or less than the posted range, and the range may change in the future. Pay within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at [email protected].

Privacy Policy and Terms:

Click on this link to read the Policy and Terms