Executive Assistant

Requirements: Minimum 3+ years of Executive Assistant, Operations Coordinator, Project Coordinator, or similar experience supporting entrepreneurs, executives, or business owners. Advanced proficiency with Notion and Airtable, including building databases, dashboards, workflows, and automation systems. Strong project management and organizational skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal English communication skills. Ability to work independently with minimal supervision and take ownership of projects. Strong problem-solving skills and a systems-oriented mindset. Experience creating SOPs, documentation, workflows, and operational processes. High attention to detail and strong follow-through. Comfortable working across both business and personal administrative responsibilities. Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms.

Preferred

Qualifications Experience supporting founders, entrepreneurs, or small business owners with multiple ventures. Familiarity with trading, financial markets, forex, stocks, or algorithmic trading concepts. Experience coordinating remote teams, freelancers, and virtual contractors. Knowledge of social media workflows, content production, and creator management. Experience with automation tools such as Zapier, Make (Integromat), or similar platforms. Background in operations management, business scaling, or startup environments. Key Traits for Success Highly organized and process-driven. Proactive rather than reactive. Strong sense of ownership and accountability. Resourceful and solution-oriented. Able to bring order to chaotic or unstructured environments. Comfortable managing confidential information. Adaptable to changing priorities and evolving business needs. Strong planner who can convert ideas into measurable action steps. Success Metrics Creation of a centralized Notion/Airtable operating system for all ventures. Improved organization and visibility across projects and priorities. Consistent tracking and execution of business and personal goals. Documented workflows and SOPs for repeatable operations. Increased delegation and management of contractors and service providers. Clear project roadmaps that support business growth and scalability. This role is ideal for a highly organized Executive Assistant who enjoys building systems, creating structure, and helping an entrepreneur turn multiple ideas and ventures into a focused, executable operation. Core responsibilities: Executive Organization: Build and maintain centralized operating systems using Notion and Airtable to organize business operations, projects, tasks, contacts, documents, and priorities. Project Management: Develop actionable project plans, timelines, milestones, and accountability systems across multiple business ventures. Day Trading Operations: Assist with organizing trading-related documentation, workflows, research, performance tracking, and automated Expert Advisor (EA) trading initiatives. Business Growth Support: Help structure and document processes for scaling a general labor business into multiple states, including operational workflows, recruiting pipelines, and business development initiatives. Social Media Coordination: Manage content calendars and coordinate with video editors, thumbnail designers, and content creators to ensure consistent content production and publishing. Personal Productivity Management: Organize daily schedules, meal planning, exercise routines, appointments, travel arrangements, and personal priorities to maximize efficiency. Process Development: Create standard operating procedures (SOPs), dashboards, trackers, and reporting systems to improve visibility and execution across projects. Vendor & Contractor Management: Coordinate with freelancers, contractors, and service providers, ensuring deadlines, deliverables, and communications are properly managed. Research & Analysis: Conduct business, market, operational, and technology research to support strategic decision-making. Administrative Support: Manage calendars, emails, meeting scheduling, reminders, follow-ups, and ongoing administrative tasks.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities. Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!