Executive Assistant

Requirements: Up to 2 Years of Experience in Executive Assistance, Administrative Support, Grant Administration, Project Coordination, or a similar role Exceptional attention to detail and organizational skills Experience assisting with grant applications, proposals, online applications, or detailed form completion is highly preferred Strong ability to take information from existing documents and accurately enter it into applications and forms Experience working with resumes, CVs, biographies, accomplishments, and supporting documentation Strong Google Drive, Google Docs, Google Sheets, and Microsoft Office skills Experience organizing large amounts of digital files and information Strong written communication, proofreading, and formatting skills Ability to manage multiple applications, projects, and deadlines simultaneously Strong online research abilities Experience managing email inboxes and digital administrative systems Comfortable creating and maintaining spreadsheets and trackers Experience with social media posting and basic content management Basic e-commerce experience, including uploading and updating products, is preferred Experience supporting events, festivals, arts, cultural organizations, or creative professionals is a plus Comfortable learning new websites, application portals, and software platforms Resourceful and able to determine next steps without requiring constant direction Dependable, proactive, and capable of working independently Strong discretion when handling confidential documents, passwords, and sensitive information Core responsibilities: Provide hands-on support with grant applications, forms, and submissions Research and identify relevant grant opportunities when requested Review grant requirements, eligibility criteria, deadlines, and required documentation Take information provided in documents and files and accurately transfer it into grant applications and online forms Upload resumes, CVs, biographies, accomplishments, awards, project information, and other supporting materials Organize information needed for applications so it can be easily reused for future submissions Maintain a calendar or tracker of grant deadlines, application statuses, required documents, and follow-up dates Review applications for completeness and accuracy before submission Follow up on missing documents or information needed to complete applications Maintain organized records of submitted, pending, approved, and declined applications Assist with general executive and administrative responsibilities Organize and maintain Google Drive, shared folders, documents, spreadsheets, and digital files Develop logical folder structures and naming systems so information can be easily located Organize email inboxes, folders, labels, and important correspondence Help maintain organized password records and securely document account information using approved systems Create and maintain spreadsheets for administrative information, contacts, projects, deadlines, and tracking Assist with data entry, document preparation, formatting, uploading, and general administrative work Manage calendars, reminders, appointments, and deadlines as needed Conduct online research and compile information for leadership Assist with administrative coordination for film festivals, events, projects, and other initiatives Help organize applications, schedules, contacts, documents, and materials related to festivals and events Assist with social media posting across relevant platforms Upload provided photos, videos, captions, announcements, and other content Help maintain an e-commerce store, including adding and updating products Upload product photos, descriptions, pricing, categories, and other product information Review e-commerce listings to ensure information is accurate and properly formatted Maintain organized digital libraries of resumes, accomplishments, photos, biographies, project materials, and other frequently used assets Communicate professionally with outside organizations, vendors, applicants, event contacts, and other parties when requested Handle sensitive information with confidentiality and discretion Perform additional executive assistant and administrative responsibilities as assigned

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities. Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!