Real Estate Administration Support

Requirements: Real Estate Admin Experience: Minimum 2.5-5 years in a real estate office admin role, preferably with experience in contracts or transaction coordination. Bookkeeping & Data Entry: At least 1 year of bookkeeping or financial data entry experience, including proficiency in QuickBooks and financial record-keeping. Attention to Detail & Accuracy: Strong ability to complete contracts, financial records, and administrative tasks meticulously while ensuring compliance with company standards. Tech-Savvy & Software Proficiency: Experience using QuickBooks, Dotloop, CRMs, project management tools, and other digital platforms to maintain organized records. (ex.Land ID) Marketing & Social Media Support: Ability to assist in implementing marketing campaigns, updating online listings, and managing social media platforms. Highly Organized & Self-Motivated: Strong ability to manage workload independently, prioritize tasks effectively, and adapt to evolving company workflows. Core responsibilities: Email & Communication Handling: Monitor and respond to emails, manage correspondence with clients, agents, and vendors, and ensure timely follow-ups on key transactions. Contract & Transaction Coordination: Draft, review, and complete real estate contracts using provided templates, ensure accuracy, update Dotloop, and maintain organized records for listings and closings. Bookkeeping & Financial Data Entry: Maintain financial records, update QuickBooks for multiple business divisions, manage spreadsheets for rentals and auto sales, and ensure accurate financial data entry. Social Media & Web Page Support: Assist with updating auto-publisher for social media, monitor engagement analytics, make web page updates as needed, and manage online directories. Marketing & Sales Support: Support monthly marketing campaigns for multiple businesses, manage online sales listings (Facebook Marketplace, OfferUp), and respond to customer inquiries and reviews. Administrative & Office Management: Organize weekly meetings, update calendars, send reminders, manage project workflows, and maintain directories to ensure smooth business operations.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities. Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!