Associate Administrative Assistant

Overview

Responsible for executing daily cashiering, settlement, and reconciliation processes to ensure financial accuracy, operational efficiency, and compliance with company policies and internal controls. This position supports the location's Sales and Operations teams through timely financial processing, discrepancy resolution, and administrative coordination.

Responsibilities

We are seeking a highly skilled and detail-oriented Administrative Assistant to support daily cashiering, settlement, and financial reconciliation operations.

• Accurately execute daily cashiering, settlement, and reconciliation processes in accordance with established procedures and deadlines.
• Review and reconcile driver end-of-day paperwork, deposits, and financial transactions to ensure accuracy and completeness.
• Proactively research, resolve, and escalate settlement discrepancies, deposit errors, and outstanding financial items to minimize financial risk and prevent chargebacks.
• Maintain accurate daily settlement reports, financial records, and supporting documentation in accordance with company policies and retention requirements.
• Ensure compliance with assigned Control Self-Assessment (CSA) controls, internal accounting procedures, and financial policies.
• Collaborate with Sales, Operations, Accounting, and Accounts Receivable to resolve financial discrepancies and support daily business operations.
• Accurately process transactions and maintain records across multiple business systems, including SAP and other applicable applications.
• Identify opportunities to improve settlement accuracy, processing efficiency, and financial controls through standardized procedures and best practices.
• Manage multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and attention to detail.
• Provide administrative support to the location as needed, maintaining effective communication and collaboration with cross-functional partners.

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• Strong attention to detail with demonstrated accuracy in financial processing, data entry, and recordkeeping.
• Knowledge of cashiering, settlement, reconciliation, or accounting processes preferred.
• Ability to research discrepancies, resolve issues, and exercise sound judgment.
• Strong organizational and time-management skills with the ability to balance competing priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, and ability to navigate multiple business systems; experience with SAP S/4HANA preferred.
• Strong communication, interpersonal, and problem-solving skills.
• Ability to work independently under general supervision while following established financial controls and company policies.
• Flexibility to meet operational scheduling requirements, including early mornings or extended hours when necessary.

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement