HR Shared Services Operations Coordinator

Position overview

The HR Shared Services Operations Coordinator for Porsche Cars North America, Inc. is responsible for providing administrative support across a variety of HR functions including recruitment, onboarding, learning and development, employee records management, employee technology, and general HR operations. The ideal candidate is detail-oriented, analytical, proactive, organized, customer-focused, a good communicator, and capable of handling confidential information with professionalism.

• Code number: J000022128

• Entry level: Professionals

• Location: Atlanta

• Organization: Porsche Cars North America

TasksTasks

Roles & responsibilities

• Onboarding, offboarding and data changes
  • Assist in the coordination of new hire onboarding, including entering new employee information into the HRIS system
  • Organize, compile, and manage new hire paperwork-I9s, E-Verify, for 10+ companies in North America.
  • Complete background checks for all new
  • Maintaining employee records in compliance with retention policies and conducting audits as needed to ensure data
  • Ensure that the offboarding process is followed compliantly
  • Employee Data Changes and Administration

HR system and project support

• Work with HR Systems and Projects Manager to troubleshoot and resolve system issues
• Monitor HR systems for errors and maintain data integrity
• Assist with system upgrades, permissions, and data exports
• Ensure data integrity by performing regular audits and cross-checking HRIS records with digital documents
• Accurately enter and update employee information
• HR project coordination
• Update process documentation as train as needed
• Verify accuracy, completeness and compliance with established IT processes for employee data changes

HR Operations support

• Support for the Shared Services entities in all areas.
• Track and review invoice coding to ensure accuracy and compliance with established finance guidelines
• Process departmental invoices within a timely manner
• Creating purchase requisitions through SAP
• Onboarding new department vendors and supporting when
• Record and process chargebacks to other Porsche
• Annual accrual support for the HR department
• Maintain cross-functional and cross departmental relationships
• Support the payroll team by ensuring accurate HRIS data is available for payroll
• Consistently update the intranet with relevant information
• Assist HRBP team as needed
• Launch performance reviews and target setting templates, revise when required
• Create talent review sessions for HR Business Managers
• Create executive level presentations in collaboration with the CHRO and team
• Manage the HR Helpdesk by overseeing daily operations, responding to employee inquiries, and ensuring timely and accurate resolution of HR-related issues.

Reporting and Data Analytics

• Generate HR-related reports from the HRIS, such as headcount, turnover, attendance, and other relevant
• Assist HR management in preparing reports for compliance, audits, and management
• Learning and Development reporting for the C-Suite and the HR department
• Ad hoc reports and data analysis for the HR department

• Other duties as assigned

QualificationsQualifications

Qualifications

Required qualifications include:

Education:

• Bachelor’s degree is strongly preferred, ideally with a focus in Human Resources, Reporting, Analysis, HRIS Administration or other relevant field

Experience:

• 2+ years of relevant experience
• 2+ years of experience in a corporate HR environment preferred

• Previous experience with HR Information Systems is a plus
• Previous experience with reporting and analysis

Skills:

• Excellent written and verbal communication skills

• Strong project management and time management skills

• Strong proficiency in MS Office Suite

• Ability to work with discretion in an environment of confidential information

• Ability to work with little guidance

• Team player and collaborator

Preferred qualifications include:

• Working knowledge of state and federal HR laws preferred
• Knowledge of ADP Workforce Now and JIRA: Success Factors preferred
• Knowledge of Zycus, Concur, SharePoint preferred
• German language a plus

Percentage of required travel: Less than 10%

Schedule/Shift:

The salary range for this role is $58,000-$81,000. However, it is important to note that at Porsche, compensation range is dependent on geographic location. Individual salaries within each range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skillset. Porsche reviews compensation regularly and may adjust base salaries to reflect market competitiveness.

In addition to salary, individuals may be eligible for a discretionary performance bonus. Our full suite of benefits includes:

• Paid Vacation
• Paid Holidays
• Paid Sick leave
• 401(k) match
• Medical, dental and vision coverage
• Tuition and certification reimbursement
• Life Insurance
• Short and Long Term Disability Coverage
• Subsidized gym membership program
• Subsidized Porsche and VW leasing programs

Physical requirements

• Must be able to lift 15 pounds at times.
• While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.

• Must be able to effectively work and complete tasks in an open office/noisy environment.

At a GlanceAt a Glance

Porsche is an equal opportunity employer and we take pride in our diversity. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Porsche will be based on merit, qualifications and abilities. Porsche does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, pregnancy, status as a parent, national origin, age, disability, family medical history, ancestry, medical condition, genetic information, sexual orientation, gender, gender identity, gender expression, marital status, familial status, registered domestic partner status, family and medical leave status, military status, criminal conviction history, or any other characteristic protected by federal, state or local law.

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