Administrative Assistant

Producers Midstream Management LLC is a private equity backed midstream service provider based in Dallas, TX. This role is for Hobbs, New Mexico Location.

PM offers comprehensive benefits including medical, dental, 401k (company match), tuition reimbursement, and much more.

Administrative Assistant is responsible for the day-to-day clerical operation and maintenance of the Plant/Field office and as needed, related facilities.

DUTIES and RESPONSIBILITIES

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Answer incoming calls and caller inquiries whenever possible.
• Receive, sort, and distribute mail.
• Coordinate the pick-up and delivery of express mail (e.g., FedEx, UPS, etc.)
• Compile daily/monthly operational reports.
• General clerical duties., e.g., photocopies, data entry.
• Coordinate receipt, distribution and return of inventory sent from Dallas office.
• Order office supplies and maintain inventory.
• Provide administrative support as directed by manager.
• Maintain office filing systems and other records management.
• Schedule meetings and appointments as directed by manager.
• Assist in the onboarding process for new hires.
• Provide general support to visitors.
• Handle any questions or concerns related to day-to-day office issues.
• Work assigned shift and be available for overtime if needed.
• Perform related duties and responsibilities as required and other duties as assigned.
• Comply with all internal, state, and federal regulations.
• Complete all training as directed by management.

Accounting Responsibility

• Coding invoices and process to the accounting system.
• Reaching out to vendors, field personnel, project managers with coding questions.
• Following up on any rejected invoices and making necessary corrections.
• Tracking invoices from completion to payment.
• Work with new vendors in setting up accounts.
• Assisting credit holders with activations, fraud, and other tasks.
• Assisting field personnel with submitting out-of-pocket expense forms.

QUALIFICATIONS

Knowledge of:

• Computer usage and Microsoft Office (or comparable) products.

Ability to:

• Observe and take remedial action on equipment issues.
• Communicate clearly and concisely, both orally and in writing.
• Maintain effective working relationships.
• Deal tactfully and cost-effectively with vendors.

EXPERIENCE and TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Preferred Education and/or Experience:

• High school diploma or GED equivalent helpful. A minimum of 1-year related experience.

WORKING CONDITIONS

Environmental Conditions:

• Working indoors primarily at a workstation using a computer and standard office equipment.
• In office role

Physical Conditions:

Essential and other important responsibilities and duties require maintaining physical condition necessary for:

• Remaining in a stationary sitting position for prolonged periods of time.
• Using hands and eyes to use computer.
• Verbally communicating with both internal and external contacts.
• Occasionally lift objects no more than 50 pounds unassisted.

Equal Employment Opportunity Employer