Administrative Assistant

Qualified Staffing is looking to hire an Administrative Assistant for our client in Macon, Ga.

If you are a proactive individual with strong communication skills and can manage multiple responsibilities in a fast-paced environment, we encourage you to apply today!

Pay: $25-$27/hour

Full-Time

Duties and Responsibilities

• Prepare preliminary design reports and update specifications.
• Prepare and review contract documents and agreements using Microsoft Word and BlueBeam (PDF markup and collaboration software).
• Data compilation and entry using Microsoft Excel.
• Manage online bidding website.
• Tabulating projects bids.
• Reviewing and processing pay applications.
• Preparing project related correspondence.
• Handling general office tasks.
• Process credit card reports/receipts.
• Provide general administrative support to the staff including maintaining office supplies.
• Preparing preliminary design reports and updating specifications.
• Prepare and review contract documents and agreements.
• Data compilation and entry.
• Manage online bidding website.
• Tabulating projects bids.
• Reviewing and processing pay applications.
• Preparing project related correspondence.
• Handling general office tasks.
• Process credit card reports/receipts.
• Provide general administrative support to the staff including maintaining office supplies.

Environment and Physical Activity

• Office environment with standard office temperature, moderate noise from computer(s), printer(s), telephone, copier, scanner and other office equipment.
• Ability to walk, stoop, kneel, reach, lift (up to 15 pounds), and sit at a desk for various lengths of time.
• Ability to operate and use a computer, printer, telephone, copier, scanner, other office equipment and tools needed and used to perform this job.

Qualifications

• High school diploma or GED required. Associate Degree preferred.
• 3-5 years experience as an administrative assistant or in a support/office position.

• Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook, OneNote, SharePoint, and OneDrive
• Excellent written and verbal communication skills

• Valid Driver’s License and acceptable driving history (criteria available upon request).

Knowledge, Skills & Abilities

• Self-motivated, responsible, dependable, and attentive to detail.
• Excellent written, verbal, analytical, and interpersonal skills.
• Strong ability to think, learn, and work independently and with others.
• Ability to effectively collaborate with others in a team environment where priorities can change daily.
• Strong computer skills using a range of programs and applications, including MS Office Products (Word, Excel, Outlook, and Teams).
• Ability to prioritize tasks and manage time efficiently.

Benefits

• 401(k) plan with employer match up of 100% of the first 3% of employee contributions an 50% match of the next 2% of employee contributions.
• Dental insurance.
• Flexible Spending Account (FSA) for medical expenses and dependent care.
• Health Savings Account (HSA).
• Medical insurance.
• Life insurance of $50,000 with no cost to employee; additional life insurance available at cost to employee
• Long Term Disability insurance at no cost to employee; Short Term Disability insurance available at cost to employee
• Paid Time Off
• Supplemental Accident and/or Critical Illness coverage.
• Vision insurance

Pre-Employment/Employment Requirements

• All offers of employment are contingent upon successful completion of all pre-employment screenings, which include but are not limited to, drug screening, background check and MVR check.