Payroll Administrator(Sage 300)
First seen by Alion on Nov 5, 2026.
• Ensure accurate and timeous processing of payroll within the prescribed payroll deadlines
Process monthly, fortnightly and weekly payrolls using Sage 300 Payroll
• Ensure accurate and timeous processing of payroll within the prescribed payroll deadlines
• Capture and maintain employee information, including appointments, terminations, transfers and changes to employment conditions
• Process new employee engagements and ensure all supporting documentation is received
• Capture and verify employee timesheets, attendance registers, overtime and allowances
• Process ordinary hours, overtime, Sunday work, public holidays, shift allowances and other applicable earnings
• Ensure accurate calculation of wages, salaries, deductions and net pay
• Process leave transactions, sick leave, annual leave and other applicable leave categories
• Process employee terminations, final payments, leave pay and applicable statutory deductions
• Maintain accurate and confidential employee payroll records
• Administer payrolls in accordance with the applicable Bargaining Council determinations agreements and wage
• Understand and apply the different wage structures, rates, allowances and conditions of employment applicable to each Council
• Apply Council-specific contributions, levies and deductions accurately
• Process and reconcile Council-related payments and contributions
• Ensure compliance with applicable Council rules, collective agreements requirements and industry-specific
• Monitor changes to Council agreements, wage increases and conditions of employment
• Ensure that payroll configurations are updated to reflect approved changes in Council rates and requirements
• Maintain employee master data and payroll information on Sage 300
• Ensure payroll codes, earnings, deductions and company configurations are correctly maintained
• Maintain Council-specific payroll structures and calculations
• Update payroll parameters following annual increases and changes in statutory or Council requirements.
• Perform payroll validations and exception reports before finalising payroll.
• Identify and resolve payroll system discrepancies and calculation errors.
• Maintain accurate payroll history and employee records.
• Assist with system improvements, testing and implementation of payroll changes.
• Ensure compliance with applicable South African payroll legislation
• Process PAYE, UIF and SDL deductions accurately.
• Assist with monthly EMP201 reconciliations and submissions.
• Assist with annual and interim EMP501 reconciliations.
• Prepare IRP5/IT3(a) certificates and ensure employee tax information is accurate.
• Maintain payroll documentation for statutory and external audits.
• Payroll Reconciliations and Financial Reporting
• Employee Queries and Service Delivery
• Internal Controls and Risk Management
Desired Experience & Qualification• Sage 300 Payroll training or certification will be required
• Minimum 3–5 years' experience in payroll administration
Matric or a relevant tertiary qualification (Payroll, Finance, Accounting or Human Resources)
• Sage 300 Payroll training or certification will be required
• Minimum 3–5 years' experience in payroll administration
• Proven experience working on Sage 300 Payroll.
• Experience processing multiple payroll cycles, specifically monthly, fortnightly and weekly payrolls
• Experience administering payrolls across multiple Bargaining Councils
• Experience in a Temporary Employment Services (TES), construction, engineering or environment will be advantageous labour-intensive
• Experience with high-volume payroll processing
• Experience with statutory payroll submissions and reconciliations
• Experience dealing with Council returns, contributions and wage structures
• Computer Literate (MS Office)
• Excellent communication skills, verbal and written