AI Operations Generalist
Confirmed on the employer's own hiring board on Nov 11, 2026. First seen by Alion on Nov 10, 2026.
Role overview
You will be the founder's right hand across every part of the business. Not a single-brand admin role: one core operator supporting several connected brands, an events business with exhibitors in London, New York and Dubai, and an online platform. You take things off the founder's plate, put systems in place, and finish what gets started. This is a seat for a doer, not another ideas person.
Key responsibilities
- Run the exhibitor pipeline for next year's events: chase vendor sign-ups, issue invoices, collect deposits and keep the tracker current.
- Build and run the back office: invoicing, payment follow-up, inbox and calendar management, supplier and partner admin.
- Set up and maintain AI tools and automations (Claude, ChatGPT, Zapier or Make) so routine work runs without a human touching it.
- Coordinate event logistics with venues, vendors and international contacts.
- Support marketing and content delivery across brands and social channels.
- Handle travel, visas and the founder's life admin so nothing slips.
What you'll need
- At least two years supporting a founder, director or executive across several functions at once.
- Daily, hands-on use of AI bots such as Grok, Claude or ChatGPT in real work. Tell us what you built or automated, with the tools named.
- Experience with invoicing and payment collection on a named system such as Xero, QuickBooks or Sage.
- Event, supplier or vendor coordination experience.
- A track record of staying in roles and of doing what you say you will do, on time.
Nice to have
- Luxury, beauty, retail, e-commerce or events background.
- Experience working with UK or international clients.
- Travel and visa administration.
What's on offer
- R42 000 to R44 000 per month, full-time, permanent.
- Fully remote from South Africa, UK hours.
- A role that grows with a founder building several businesses, with a real career path as the team expands.
How to apply
Please submit your updated CV highlighting your operational experience and familiarity with automation and AI tools.