Executive Assistant

AboutRHAELM

RHAELM is the sovereign AI cloudbuilt to accelerate secure AI deployment at scale, combining power and infrastructure pipelines with global capability and local, in-country operations. Headquartered in London, with deployments across Europe and APAC, we deliver ring-fenced compute, networking, and storage infrastructure alongside a sovereign platform and flexible Bare Metal, Kubernetes, and AI-as-a-Service models. Focused on regulated and mission-critical sectors including Government, Defence, Healthcare, and Financial Services, we give organizationssovereign control over their AI infrastructure, platform, and data.

OUR TEAM

We’regrowing in Poland with a brand-new team hub inWrocław. As we build our local community, we’researching for top talent and industry experts to join the journey. If you want to help build a mission-critical organization atan impressive scale, join us!

You will be part of our Global Workplace Management team, which keeps our offices, people and leadership running smoothly across Europe, the UK and APAC. Locally in Wrocław, you will support the Polish Management Board and work closely with our Office Manager to shape the culture and day-to-day experience of our new and growing Wrocławoffice.

ABOUT THE ROLE

• Providing end-to-end administrative support to the Polish Management Board as a trusted partner and first point of contact
• Managing and coordinating complex calendars across multiple time zones, and prioritizing meetings, deadlinesand commitments
• Planning and organizing international business travel, including flights, accommodation, itinerariesand last-minute changes
• Coordinating internal and external events on a global scale, from leadership offsites and board meetings to client visits and company-wide gatherings
• Working closely with the Office Manager to build and shape the culture, ritualsand team experience of the Wrocławoffice
• Working with Executive Assistants across our global locations to align schedules, share best practices and run cross-regional initiatives smoothly
• Preparing meeting materials, agendas, presentations and follow-ups, and tracking action items for leadership
• Handling confidential information with the highest level of discretion and professionalism

YOU ARE A PERFECT MATCH IF YOU HAVE

• Proven experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior leadership, ideally in an international environment
• Excellent organizational skills and the ability to manage multiple priorities, calendarsand stakeholders at the same time
• Hands-on experience organizing international travel and events, including large-scale or multi-location ones
• A proactive, solution-oriented mindset: you anticipateneeds before they arise
• Strong communicationand interpersonal skills, and confidence working with stakeholders at all levels
• Very goodcommand of MS Office and calendar management tools
• High levelof discretion, reliabilityand attention to detail
• B2+ or higher English proficiency
• Openness to international travel, mainly tothe UK and Asia

NICE TO HAVE

• Experience in a fast-growing start-up or scale-up environment
• Experience supporting the setup of a new office or team hub
• Background in the tech, cloudor infrastructure industry
• Experience working across multiple time zones and cultures, especially the UK and APAC

WHAT WE OFFER

• A keyrole atthe heartof a fast-growingglobalAI company, workingdirectlywith leadership

• The chanceto buildand shapethecultureof a brand-newofficein Wrocław from the groundup

• Collaboration with internationalteams and ExecutiveAssistantsacrossthe UK, Japan and othertop-tiertechhubs

• Real impact: directlyshapehowouroffice, events, and leadershipsupportwork

• Friendlystart-upculture whereeveryoneknowseachother, helpisalwaysaroundthe corner, and regularteam integrationeventskeepusconnected

• Full-timeemploymentbasedexclusivelyon anemploymentcontract

• Comprehensive privatehealthcare (Medicover Premium) plus affordablefamily packages

• Fullyon-siterole (5 daysin-office), workingfrom ourofficerightatNowy Targ in Wrocław

• MultiSport Plus card, with the optionto addfamily membersand partnersatpreferentialrates

RECRUITMENT PROCESS

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CV review -> HR call -> Technical Interview -> Business Interview -> Decision