Insurance Customer Service Representative

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

Role Summary

The Insurance CSR is the operational backbone of the Rivian Agency. In this unlicensed role, your primary mission is to remove friction from the sales and service process. You will handle the critical administrative tasks that allow our licensed Advisors to focus on high-level consultation and closing. From managing post-bind documentation to navigating billing inquiries, you ensure that every behind-the-scenes detail is handled with precision and reflects Rivian’s premium brand standards.

Responsibilities

• Service & Billing: Field incoming service inquiries via phone and email regarding, billing schedules, loss reports, payment updates, and account maintenance that do not require a license.
• Sales Support: Identify sales opportunities and seamlessly transfer them to licensed sales professionals for quote and bind.
• Sales Operations: Act as the primary administrative partner for the Advisor and Associate teams, handling non-licensed tasks like document collection and data entry.
• Post-Bind Documentation: Manage the "finish line" of the insurance process-ensuring all signed applications, photos, and underwriting requirements are received and filed.
• Renewal Preparation: Assist the licensed team by flagging upcoming policy renewals and organizing rate data for their review.
• Carrier Logistics: Navigate Salesforce case queues and carrier portals to track the status of pending policies and resolve simple administrative tasks.
• Database Integrity: Maintain meticulous records within the CRM to ensure the sales team has the most accurate data at their fingertips.

Qualifications

• Experience: 1-3 years in an administrative or customer service role. Insurance or Fintech experience is a bonus, but we will train the right candidate.
• License Status: This is an unlicensed role. It is a perfect entry point for someone looking to grow within the Rivian Insurance ecosystem.
• Attention to Detail: You have an obsessive eye for accuracy-you’re the person who catches the typo in the fine print.
• Communication: Clear, friendly, and professional communication style, especially when assisting customers with billing or account questions.
• Multitasking: Ability to manage a high volume of administrative tickets while supporting US sales operations.
• Education: High School Diploma required; college or equivalent professional experience preferred.

Pay Disclosure

The salary range for this role is $30.39- $33.77for Normal, ILbased applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs.

The successful candidate may be eligible for annual performance bonus and equity awards.

We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com.

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [email protected].

Candidate Data Privacy and Technology

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

How We Use AI in Our Hiring Process: To ensure transparency, we want candidates to know that Rivian uses iCIMS Talent Cloud Artificial Intelligence (TCAI) and AI-enabled tools to assist with screening, reviewing, organizing and highlighting profiles and applications that match the key requirements for each role.

AI does not make hiring decisions: Qualified candidate applications are reviewed by a member of our team, and all decisions throughout the process are made by humans. We use AI to support efficiency and consistency, not to replace human judgment. We are committed to a fair, thoughtful, and equitable experience for every candidate.

Participation in AI profile matching is entirely voluntary. If you prefer that your profile not be used in this process, you can opt out at any time. Opting out means your profile will be excluded from automated matching and will not be surfaced for additional roles through this system. Your current application remains active and will not be affected in any way.

Please note that we are currently not accepting applications from third party application services.