Clerk, Scheduling and Timekeeping

The Opportunity:

1 Permanent Full-Time Scheduler/Timekeeper: To Start As Soon As Possible

The Ministry of Social Services, Disability Programs, is seeking a thorough, conscientious and highly-organized individual to join the Program and Operational Supports (PrOS) Scheduling/Timekeeping team in Moose Jaw. PrOS is dedicated to person centered service excellence, collaboration, and working together as one team. This position will be responsible for: preparing and maintaining staff schedules, coordinating backfill, and ensuring accurate timekeeping and payroll-related data entry within GEM and UKG.

Please note this is a shift-work position. Applicants must clearly indicate in their cover letter why they’re interested in a position with PrOS, and how they’ve acquired the skills required for this position. Applicants will be screened based on the information they provide. Applicants selected to advance to the interview phase may be asked to complete a data entry competency exercise.

• Prepare, update, validate, and maintain accurate staff schedules and timecard related information.
• Coordinate backfill for staff absences, vacancies, or scheduling changes to ensure adequate coverage.
• Understand and apply the Collective Bargaining Agreement, letters of understanding, applicable acts, regulations, legislation, and Government established administrative policies and procedures.
• Input, update, edit, retrieve, maintain, merge, format and transmit highly detailed information/data using a variety of hardware and software with speed and accuracy.
• Listen, comprehend, and respond to information, directions or questions in person, in writing, or over the phone in an accurate, clear, concise and confidential manner.
• Identify issues, concerns or problems, consider various options and determine an appropriate course of action in an accurate and timely fashion.
• Interact empathetically and professionally with individuals who may be angry, frustrated, difficult, or rude.
• Prioritize multiple tasks taking into consideration changing priorities, interruptions, and tight deadlines.
• Work both independently and as a team player to co-operatively accomplish program objectives and create/maintain a positive work environment.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Minimum of one year post-secondary training in Office Administration, or an equivalent combination of knowledge and experience.
• Proficiency with the Microsoft Office Suite is required.
• Experience working with GEM and UKG would be considered an asset.
• Positive and professional communication skills are essential.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.