Hearing Coordinator

The Opportunity:

The Ministry of Justice provides a fair and accessible justice system that promotes safe and secure communities and supports the rights and well-being of Saskatchewan people. The Ministry is seeking a highly organized, service-focused and discreet professional to join the Compassionate Intervention Act Tribunal Office as a Hearing Coordinator. Reporting to the Registrar, you will play a key role in establishing and supporting the Tribunal’s operations by coordinating applications and case files from intake through closure, scheduling and preparing fair, timely and accessible hearings, maintaining accurate and confidential records, and providing clear procedural information to participants and partners. This is a unique opportunity to work collaboratively with health and justice partners.

• Coordinate Tribunal files from intake through closure, including tracking applications, opening files, scheduling proceedings, preparing notices, arranging hearings, issuing post-hearing documentation and monitoring statutory and operational deadlines.
• Review applications and supporting materials for completeness, identify procedural issues, obtain missing information and prepare accurate hearing files for Tribunal members.
• Schedule hearings, case conferences and adjournments; coordinate participants; and prepare notices, correspondence, agendas, records, orders and other Tribunal documents using approved procedures and templates.
• Arrange accessible, in-person or virtual hearings, including interpretation, accommodations, technology, culturally appropriate supports and safety measures, and provide administrative support during proceedings.
• Maintain confidential hearing records, case data, calendars, decision logs and filing systems in accordance with privacy, access-to-information and records retention requirements; prepare reports, updates and correspondence for senior review.
• Liaise with Tribunal participants and health, justice, community and government partners to support hearing readiness and resolve logistical or administrative issues.
• Provide clear procedural information to applicants, parties, counsel, service providers, partners and the public without giving legal or clinical advice, and contribute to consistent Tribunal Office procedures and service delivery.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Knowledge of administrative tribunal and quasi-judicial processes, procedural fairness, hearing and case management practices, and the roles of courts and tribunals.
• Knowledge of applicable legislation, regulations, policies and procedures, including the Compassionate Intervention Act, and the ability to interpret and apply legal terminology and procedural requirements.
• Knowledge of records management, confidentiality, privacy and access-to-information requirements, as well as office administration, document preparation and business writing practices.
• Knowledge of Microsoft 365, case management databases, virtual hearing and recording technology, and the health, justice, addictions, mental health, social services, community safety and Indigenous service environments relevant to Tribunal matters.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level B)
• Digital Skills (Level B)
• Interacting with Others (Level B)
• Navigating Ambiguity (Level B)
• Managing Self (Level B)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level B)
• Influence (Level B)
• Political and Organizational Awareness (Level A)

• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.