Administration & HR Clerk

The Administration & HR Clerk will serve as the central operational backbone of our milling plant, managing day-to-day office operations, document management, and general HR support, while assisting with non-cash recordkeeping, cash reconciliations, and Revenue Services Lesotho (RSL) tax compliance. We are looking for an organized, computer-literate self-starter who takes full ownership of administrative and personnel records, adapts quickly to new software programs, and operates effectively with minimal supervision.

• Employer: SECHABA MILLING
• Job Type: Full-time
• Location: Maseru, Lesotho
• Category: Administration
• Closing Date: 2026-11-06

• Plant Office Operations: Oversee day-to-day administrative workflows, maintain plant stationery and office supplies, manage correspondence, and keep office operations organized.
• Filing & Information Management: Build and maintain structured physical and digital archive systems for corporate documents, vendor records, operational logs, and contracts.
• Digital Systems & Software Adaptability: Master and adapt to various internal software tools, digital spreadsheets, and administrative platforms used across mill operations.
• Intermediate MS Excel Reporting: Utilize Excel functions, formulas, data compilation, and pivot summaries to generate administrative trackers, operational reports, and status updates.
• Attendance & Timekeeping: Oversee daily worker clock-in/attendance registers, track overtime hours, monitor shift schedules, and prepare accurate records for payroll processing.
• Employee Records & Onboarding: Maintain up-to-date physical and digital employee personnel files (contracts, ID copies, qualifications, leave records), and assist with onboarding new plant staff.
• Leave & Welfare Management: Coordinate annual, sick, and compassionate leave applications, track balances, and serve as a reliable first point of contact for routine employee inquiries.
• HR Compliance & Records: Assist with HR documentation compliance, workplace policy updates, and staff communication notices across the plant floor.
• Non-Cash Recordkeeping: Accurately enter and process electronic payment receipts, supplier invoices, and purchase orders into tracking sheets and software.
• Cash Reconciliations: Perform periodic reconciliations of petty cash, register summaries, and/or bank statements to resolve variances and maintain accurate audit trails.

• Education: Diploma in Office Administration, Human Resource Management, Business Administration, Finance, or a related discipline.
• Experience: Minimum of 2 years of practical experience in an office administration, HR assistance, or clerical role (FMCG or manufacturing context preferred).
• Strong computer literacy - able to learn and adapt quickly to different software systems.
• Intermediate MS Excel skills: formulas, formatting, lookup functions, and pivot tables.
• Fast and accurate data entry capabilities.
• Familiarity with standard employee recordkeeping, attendance tracking, and basic HR administrative processes.
• Basic working knowledge of Revenue Services Lesotho (RSL) tax submission procedures (PAYE, VAT).
• Self-starter: proactive, independent worker who takes initiative and does not require micro-management.
• Strong interpersonal skills, confidentiality, high attention to detail, and top-tier organizational abilities.

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