Administrative Specialist
First seen by Alion on Oct 29, 2026.
Manage and execute daily administrative tasks to ensure smooth office operations.
Coordinate with departments to meet their administrative needs and provide necessary support.
Supervise the office support services team, assign daily tasks, monitor performance, and ensure efficient task execution.
Monitor office supplies and administrative services to ensure continuous availability.
Coordinate cleaning, maintenance, and other facility-related services to maintain a well-organized working environment.
Follow up on purchase requests and administrative expenses in coordination with the relevant departments.
Obtain and compare quotations for administrative supplies and services to ensure the best balance of cost and quality.
Communicate and negotiate with suppliers regarding prices, delivery terms, and timelines, and follow up on order fulfillment.
Arrange hotel bookings, accommodation, and travel arrangements in line with business requirements and company policies.
Coordinate with company drivers, monitor daily schedules and assignments, and ensure timely transportation services.
Prepare periodic administrative reports as required.
Perform any other administrative tasks assigned by management.
Requirements
Bachelor's degree in a relevant discipline.
Minimum of 2 years of experience in administration or administrative services.
Advanced proficiency in Microsoft Excel, with strong skills in data analysis, reporting, and spreadsheet management.
Previous experience with ERP systems, such as Odoo or SAP, is an added advantage.
Strong organizational, coordination, follow-up, and prioritization skills.
Good communication and negotiation skills, with the ability to deal effectively with suppliers, service providers, and different departments.
Good command of English is an added advantage.