Workplace Experience Intern

About the role

You are the person the office runs through. On Day 1, you are the face a new joiner sees - office tours, swag, workstation ready. When someone leaves, you close the loop - hardware back, access cards collected, IT handed off clean. In between, you run the engagement calendar, keep the office stocked, and make sure the physical environment stays functional.

Concretely :

• You own onboarding day logistics and offboarding handoffs for every Malaysia office hire;

• You plan and host the employee engagement calendar - events, campaigns, wellness sessions;

• You keep the office stocked, the vendors coordinated, and the facilities working; and

• You maintain the hardware register and act as the local IT liaison for the team.

What You'll Own

1. Employee lifecycle

• Welcoming new joiners on Day 1 - office tour, swag distribution, and workstation setup;

• Managing exit logistics, including hardware recovery, access card collection, and prompt IT handoffs.

2. Engagement & culture

• Planning and hosting company events end to end - townhalls, festive events, team socials, and wellness sessions;

• Running the engagement calendar alongside the HRBP : coordinating logistics, tracking budgets, and gathering post-event feedback;

• Managing internal communications on Slack - event announcements, campaign content, and regular team updates.

3. Facilities & workplace operations

• Keeping the office stocked - managing pantry inventory and daily essentials;

• Coordinating with vendors, suppliers, maintenance crews, and contractors for day-to-day office upkeep;

• Acting as the go-to contact for facility issues, resolving them quickly or escalating to the right person;

• Supporting on-site health, safety, and emergency protocols.

• Handling the administrative work that keeps the office running - parking season pass, building access card issuance, purchase order raising, permit applications, and similar tasks as they come up.

4. Workplace hardware & asset operations

• Coordinating hardware issuance for new joiners (laptops and peripherals) and collection at offboarding;

• Maintaining the hardware asset register - serial numbers, equipment assignments, and return statuses;

• Acting as the local hardware liaison : meeting room AV setups, light troubleshooting, and IT escalations.

What you’ll need

• Currently pursuing a degree in Human Resources, Psychology, Communications, Business Administration, or a related field;

• Available for a minimum 6-month internship;

• Curiosity about AI tools and a habit of finding smarter ways to get things done;

• Organised enough to track hardware, budgets, and event timelines without things slipping;

• Clear communicator - in writing and in person, and comfortable adapting your style to the audience;

• Comfortable with data - able to compile and surface insights from engagement and operations metrics; and

• Able to juggle competing priorities and stay calm when they collide.