Company Secretary

Role Summary

We are seeking an experienced and detail-oriented Global Company Secretarial professional to manage corporate governance, statutory compliance, and entity management across multiple jurisdictions. The role will support a portfolio of international legal entities and ensure compliance with local corporate laws, governance requirements, board processes, and regulatory filings.

The ideal candidate will have strong experience handling multinational entities, coordinating with external advisors, and managing end-to-end secretarial matters in a fast-paced global environment.

Key Responsibilities

Corporate Governance & Entity Management

• Manage the corporate secretarial function for multiple legal entities across global jurisdictions.
• Maintain statutory registers, corporate records, board meeting minutes, and governance documentation.
• Coordinate incorporation, dissolution, restructuring, and liquidation of entities globally.
• Ensure entities remain compliant with local corporate laws and governance obligations.
• Manage annual compliance calendars and statutory filing requirements.

Board & Shareholder Support

• Organize board meetings, committee meetings, and shareholder meetings across jurisdictions.
• Prepare board resolutions, minutes and required forms as per the governance documentation requirements across jurisdictions
• Coordinate execution of board approvals, written resolutions, and powers of attorney.
• Support directors with governance-related matters and compliance obligations.
• Work with the local consultants to ensure the documentation and filing requirements

Regulatory & Statutory Compliance

• Coordinate annual filings, beneficial ownership filings, director changes, share allotments, and other corporate actions.
• Liaise with external legal counsel, notaries, regulators, and corporate service providers.
• Ensure compliance with AML/KYC requirements for banks and regulatory authorities.
• Monitor regulatory changes impacting corporate governance obligations globally.

Cross-Functional Collaboration

• Partner with Legal, Tax, Finance, HR, Treasury, and external advisors on entity-related matters.
• Support audits, due diligence exercises, M&A transactions, and internal restructuring projects.
• Assist with maintaining governance frameworks, delegation matrices, and signing authority records.

Process Improvement & Governance Operations

• Drive standardization and automation of global entity management processes.
• Maintain and enhance entity management systems and compliance trackers.
• Develop SOPs and governance best practices for global subsidiaries.

Requirements

Required Qualifications

• Bachelor’s degree in Law, Commerce, Business Administration, or related field.

• Qualified Company Secretary (CS) in India, Chartered Governance Professional, or equivalent preferred.
• Specific experience on India Company Secretarial matters as will be appointed as India company secretary to board
• 5+ years of company secretarial/corporate governance experience in a multinational corporation, law firm, or corporate services environment.
• Has to be a member of Institute of Company Secretaries of India (ICSI)
• Experience managing entities across multiple jurisdictions (e.g., APAC, EMEA, Americas).
• Strong understanding of global corporate governance and statutory compliance requirements.

Benefits

What we offer:

• The opportunity to join our growing business at an exciting time.
• Dynamic and entrepreneurial culture.

Who we are:

Side is a global video game development and services provider, offering technical and creative solutions to many of the largest developers and studios around the world. Founded in 2009 and drawing on 30+ years' experience from our parent company in Japan, Side has since grown to become a global force with 15+ studios in over a dozen countries across North America, Europe, South America, and Asia.

Our industry-leading services include game development, art production, audio production, quality assurance, localization, localization QA, player support, community management, and datasets.

Help us bring stories to the world! Join a global team of passionate gamers and contribute to delivering unforgettable game experiences.

For more information, visit www.side.inc.