Solar Site Coordinator

We are seeking a reliable, hands-on, and highly disciplined Site Coordinator to oversee full-time on-site coordination for solar EPC projects within oil & gas plants, industrial factories, and high-compliance operational environments. This role serves as the key interface between client representatives, facility owners/developers, site safety teams, SolarGy project management, subcontractors, and workers, ensuring safe, compliant, and efficient project execution within live industrial facilities.

The ideal candidate must be operationally strong, safety-conscious, and capable of managing complex stakeholder coordination in regulated industrial environments where access, permit controls, and operational restrictions are critical.

• Act as the primary on-site coordinator between client/factory representatives, developers, safety officers, project managers, subcontractors, and SolarGy workers to ensure smooth daily execution.
• Maintain full-time on-site presence during critical activities including material deliveries, plant access coordination, permit clearances, hoisting/lifting operations, shutdown coordination, toolbox meetings, inspections, and key construction activities.
• Coordinate daily site activities to ensure works are executed according to approved schedules, permit conditions, safety controls, and operational restrictions within oil & gas / factory environments.
• Manage site interfaces across operations, safety, logistics, QA/QC, and project teams to minimise disruptions, delays, and scope conflicts.
• Ensure work sequencing aligns with client operational requirements, production constraints, and developer expectations.

• Coordinate closely with client safety teams, WSH personnel, and internal teams to ensure compliance with site-specific HSE, PTW (Permit-to-Work), LOTO, hot work, lifting, and confined space requirements where applicable.
• Support preparation, submission, and tracking of safety documentation, work permits, induction records, and daily compliance requirements.
• Monitor site activities to ensure workers and subcontractors comply with client safety protocols, PPE requirements, and approved method statements.
• Participate in safety briefings, toolbox meetings, audits, and incident reporting as required.

• Monitor site progress, manpower deployment, work quality, and material usage against project schedules and milestones.
• Coordinate QA/QC inspections, testing, and documentation to ensure compliance with project specifications and client standards.
• Identify, escalate, and resolve site issues relating to design, logistics, access, safety, or execution in a timely manner.
• Prepare daily site reports, progress updates, issue logs, and coordination records for Project Managers and stakeholders.
• Support project meetings by providing accurate updates on site conditions, constraints, and progress.

• Coordinate site deliveries, storage, material movement, and lifting schedules to ensure efficient execution while complying with facility restrictions.
• Liaise with suppliers, transporters, and internal procurement teams to ensure timely material flow and minimise downtime.
• Support site access arrangements, equipment mobilisation, and worker coordination across multiple stakeholders.

• Minimum 2–5 years of site coordination, supervisory, or project coordination experience, preferably in solar EPC, oil & gas, industrial plants, or factory construction environments
• Strong understanding of industrial site safety, PTW systems, construction sequencing, QA/QC, and stakeholder coordination
• Experience working within live operational facilities / high-compliance environments is highly preferred
• Basic technical knowledge of solar PV systems, structural works, and electrical coordination is advantageous
• Strong communication and interpersonal skills to manage multiple stakeholders including clients, developers, safety teams, and workers
• Proactive, disciplined, and capable of resolving site issues independently
• Must be willing to be fully site-based and stationed on Jurong Island as required by project needs
• Possession of own transport (motorbike/car) preferred for site accessibility and mobility
• Familiarity with Microsoft Office, reporting tools, and basic project coordination systems

• Experience in oil & gas, petrochemical, refinery, pharmaceutical, or similar industrial environments
• Familiarity with strict permit systems, shutdown coordination, and operational interface management
• Strong safety mindset with ability to operate effectively in high-risk environments
• Able to balance client expectations, project timelines, and worker coordination effectively

Skills

Oil & Gas Industry, Microsoft Office, Microsoft Excel, Construction, Quality Control, Risk Assessment, Site Management, EPC, Logistics, Electrical, Administration, Project Planning, Procurement, Project Management, Delivering materials, Scheduling, Able To Work Independently