PMO Financial & Operational Support
Confirmed on the employer's own hiring board on Nov 12, 2026. First seen by Alion on Nov 10, 2026.
We are looking for a well-organised, analytical, and proactive PMO Specialist to support financial tracking, reporting, stakeholder coordination, and operational activities within an international IT environment.
The ideal candidate has a good understanding of project management processes, strong Excel and PowerPoint skills, and the ability to work with financial and operational data.
The role requires attention to detail, effective communication, and the ability to manage assigned activities independently while collaborating with project managers, Finance teams, and other stakeholders.
Key Responsibilities
Financial Management & Budget Monitoring
- Support budget planning, financial tracking, and forecasting activities
- Monitor actual costs against planned budgets and highlight discrepancies
- Collect, consolidate, and validate financial information from different sources
- Assist with financial reporting, resource cost tracking, and budget updates
- Support activities related to invoices, purchase orders, cost allocations, and other financial processes
- Work closely with Finance and Controlling teams to ensure accurate and timely information
Reporting & Data Analysis
- Prepare and maintain financial and operational reports, dashboards, and presentations
- Analyse data using Microsoft Excel and identify inconsistencies or relevant trends
- Consolidate information from multiple sources and ensure data accuracy
- Prepare clear and structured PowerPoint presentations for management meetings
- Support regular reporting cycles and contribute to improving existing reporting processes
Stakeholder Management & Communication
- Collaborate with project managers, Finance teams, IT teams, and other stakeholders
- Collect required inputs and follow up on pending information and approvals
- Communicate updates and issues clearly and professionally
- Prepare meeting summaries, status updates, and written communications
- Support coordination between teams to ensure operational activities are completed on time
Resource Management & Operational Processes
- Support resource planning, allocation tracking, and utilisation reporting
- Assist with onboarding and offboarding activities for internal and external resources
- Coordinate access requests and resource-related administrative activities
- Monitor timesheet submissions, approvals, and data completeness
- Maintain resource records and support operational data reconciliation
- Contribute to process improvements and operational efficiency
- 3-5 years of relevant experience in PMO, project support or administration, financial reporting, or a similar role, preferably in an international corporate environment
- Bachelor's degree in Economics, Finance, Business Administration, IT, or a related field
- Good understanding of project management fundamentals and the project lifecycle
- Basic to intermediate knowledge of budgeting, cost tracking, forecasting, financial monitoring, or project controlling; familiarity with accruals, provisions, purchase orders, and cost allocation
- Strong Excel skills, including PivotTables, lookup functions, SUMIFS, data validation, and data analysis; good PowerPoint skills, with the ability to create clear, professional presentations
- Experience with project management or reporting tools, such as PPM systems or Power BI
- Experience with resource onboarding/offboarding, timesheet processes, stakeholder coordination, and operational activities
- Strong organizational, analytical, and attention-to-detail skills; able to work independently and meet deadlines
- Languages: Fluent English and Romanian required; conversational or working knowledge of French is an advantage
- Nice-to-have: Hands-on experience with ServiceNow, particularly in creating, configuring, and maintaining dashboards, reports, and KPI visualizations
Key Competencies
- Analytical Thinking: Ability to work with data, identify discrepancies, and present findings clearly
- Attention to Detail: Ensures accuracy and consistency in reporting and operational activities
- Ownership: Takes responsibility for assigned tasks and follows through to completion
- Communication: Communicates effectively with stakeholders across different functions
- Organisation & Prioritisation: Manages multiple activities and deadlines effectively
- Learning Agility: Quickly understands new processes, systems, and financial concepts
- Team Collaboration: Works effectively with colleagues across different departments
Success Criteria
- Timely and accurate delivery of financial and operational reports
- Reliable budget tracking and data consolidation
- Effective stakeholder communication and follow-up
- Accurate resource and timesheet information
- High-quality Excel analyses and PowerPoint presentations
- Consistent support of PMO processes and operational activities
This job description outlines the general nature and level of work performed by employees within this classification and is not intended to be a comprehensive inventory of all duties and responsibilities. Additionally, the responsibility to possess the necessary employment documents for this country rests with the candidate.
What We Offer
You will find here not only an environment where you can do meaningful work and feel supported, but also a benefits package designed to foster your growth and well-being:
- Soft skills and technical training for current and emerging products and technologies;
- Mentoring programs that connect you with mentors from around the world;
- Employee Assistance Programs to support your well-being, both personally and professionally;
- Career development opportunities to grow within the team;
- Special referral bonuses for recommending friends;
- A friendly team eager to welcome you.
About Us
Stefanini is a Brazilian multinational company with 39 years of experience and presence in 41 countries. With more than 35,000 employees, we co-create solutions for a better future, driving digital transformation with a focus on real results.
We operate in an integrated way through 7 specialized business units: Consulting (Technology and Business Agility), Analytics & AI, Banking & Payments, Cybersecurity, Manufacturing 4.0, and Digital Marketing. We are a group that breathes collaboration and offers a dynamic environment where you will learn by doing, grow alongside the team, and have space to contribute with ideas and projects.
If you are looking for a place to develop, innovate, and be part of something bigger, then Stefanini is your place.
Our Commitment To Inclusion And Fairness
At Stefanini, we are fostering a workplace where it is safe to express oneself, and everyone is treated with dignity, respect, and fairness. We welcome people of all backgrounds, regardless of race, ethnicity, color, nationality, gender, gender identity or expression, sexual orientation, age, religion, belief, and disability.
Every individual is encouraged to be their authentic self, as diverse perspectives strengthen our teams, drive innovation, and contribute to our success.
Our recruitment process is designed to be fair, consistent, and inclusive. We act in a transparent and fair manner in our employment practices, ensuring that all employees receive equitable compensation for their contributions, regardless of their background.
What's Next
It's best to apply today because job postings can be taken down, and we wouldn't want you to miss this opportunity. In case you need further information, just send us a message at [email protected], and we'll be happy to assist!
- 3-5 years of relevant experience in PMO, project support or administration, financial reporting, or a similar role, preferably in an international corporate environment
- Bachelor's degree in Economics, Finance, Business Administration, IT, or a related field
- Good understanding of project management fundamentals and the project lifecycle
- Basic to intermediate knowledge of budgeting, cost tracking, forecasting, financial monitoring, or project controlling; familiarity with accruals, provisions, purchase orders, and cost allocation
- Strong Excel skills, including PivotTables, lookup functions, SUMIFS, data validation, and data analysis; good PowerPoint skills, with the ability to create clear, professional presentations
- Experience with project management or reporting tools, such as PPM systems or Power BI
- Experience with resource onboarding/offboarding, timesheet processes, stakeholder coordination, and operational activities
- Strong organizational, analytical, and attention-to-detail skills; able to work independently and meet deadlines
- Languages: Fluent English and Romanian required; conversational or working knowledge of French is an advantage
- Nice-to-have: Hands-on experience with ServiceNow, particularly in creating, configuring, and maintaining dashboards, reports, and KPI visualizations
Key Competencies
- Analytical Thinking: Ability to work with data, identify discrepancies, and present findings clearly
- Attention to Detail: Ensures accuracy and consistency in reporting and operational activities
- Ownership: Takes responsibility for assigned tasks and follows through to completion
- Communication: Communicates effectively with stakeholders across different functions
- Organisation & Prioritisation: Manages multiple activities and deadlines effectively
- Learning Agility: Quickly understands new processes, systems, and financial concepts
- Team Collaboration: Works effectively with colleagues across different departments
Success Criteria
- Timely and accurate delivery of financial and operational reports
- Reliable budget tracking and data consolidation
- Effective stakeholder communication and follow-up
- Accurate resource and timesheet information
- High-quality Excel analyses and PowerPoint presentations
- Consistent support of PMO processes and operational activities
This job description outlines the general nature and level of work performed by employees within this classification and is not intended to be a comprehensive inventory of all duties and responsibilities. Additionally, the responsibility to possess the necessary employment documents for this country rests with the candidate.
What We Offer
You will find here not only an environment where you can do meaningful work and feel supported, but also a benefits package designed to foster your growth and well-being:
- Soft skills and technical training for current and emerging products and technologies;
- Mentoring programs that connect you with mentors from around the world;
- Employee Assistance Programs to support your well-being, both personally and professionally;
- Career development opportunities to grow within the team;
- Special referral bonuses for recommending friends;
- A friendly team eager to welcome you.
About Us
Stefanini is a Brazilian multinational company with 39 years of experience and presence in 41 countries. With more than 35,000 employees, we co-create solutions for a better future, driving digital transformation with a focus on real results.
We operate in an integrated way through 7 specialized business units: Consulting (Technology and Business Agility), Analytics & AI, Banking & Payments, Cybersecurity, Manufacturing 4.0, and Digital Marketing. We are a group that breathes collaboration and offers a dynamic environment where you will learn by doing, grow alongside the team, and have space to contribute with ideas and projects.
If you are looking for a place to develop, innovate, and be part of something bigger, then Stefanini is your place.
Our Commitment To Inclusion And Fairness
At Stefanini, we are fostering a workplace where it is safe to express oneself, and everyone is treated with dignity, respect, and fairness. We welcome people of all backgrounds, regardless of race, ethnicity, color, nationality, gender, gender identity or expression, sexual orientation, age, religion, belief, and disability.
Every individual is encouraged to be their authentic self, as diverse perspectives strengthen our teams, drive innovation, and contribute to our success.
Our recruitment process is designed to be fair, consistent, and inclusive. We act in a transparent and fair manner in our employment practices, ensuring that all employees receive equitable compensation for their contributions, regardless of their background.
What's Next
It's best to apply today because job postings can be taken down, and we wouldn't want you to miss this opportunity. In case you need further information, just send us a message at [email protected], and we'll be happy to assist!