Sr. Project Coordinator

Role Summary

The Project Coordinator will serve as the central coordination point between the Project Site Teams, Management, Consultants, Contractors, Sales, CRM, Procurement, QS & Billing, Planning, MEP, Design, and other support functions. The role is responsible for ensuring seamless execution of projects by driving coordination, monitoring project progress, resolving interdepartmental bottlenecks, and providing timely management reports.

The incumbent will facilitate decision-making by ensuring that project schedules, budgets, quality standards, statutory approvals, and customer commitments are aligned with organizational objectives. This role is not a site execution role but a strategic project management and coordination function.

Key Responsibilities

1. Project Coordination

• Coordinate all project activities between Head Office and Site Teams.
• Ensure alignment among Civil, MEP, Architecture, Planning, Procurement, QS & Billing, CRM, Sales, and Finance departments.
• Facilitate smooth communication between internal stakeholders, consultants, and contractors.
• Monitor project deliverables and ensure adherence to approved timelines.
• Track action items from review meetings and ensure timely closure.

2. Project Planning & Monitoring

• Monitor project schedules against approved baselines.
• Coordinate with Planning Engineers to identify schedule variances.
• Track project milestones and critical path activities.
• Highlight delays and recommend corrective actions.
• Ensure project execution aligns with the approved construction plan.

3. Management Reporting

• Prepare Weekly, Monthly, and Quarterly Project Review reports.
• Develop project dashboards covering:
  • Physical Progress , Financial Progress ,Cost Status ,Procurement Status,Quality Metrics, andProject Risks
• Present project updates to senior management during review meetings.

4. Cross-Functional Coordination

Coordination with Cross Functional Departments to ensure timely completion of project activities.

5. Risk & Issue Management

• Identify project risks and potential execution challenges.
• Maintain a Project Risk Register.
• Escalate critical issues to management with recommended solutions.
• Monitor corrective and preventive actions.
• Track dependencies impacting project delivery.

6. Project Documentation

• Maintain project documentation and correspondence.
• Ensure proper version control of drawings, approvals, MOMs, and project records.
• Track consultant approvals and engineering changes.
• Maintain project trackers and action logs.

7. Meeting Coordination

• Organize Project Review Meetings.
• Prepare agendas and circulate meeting materials.
• Record Minutes of Meeting (MoM).
• Follow up on action items and ensure closure.
• Coordinate monthly business reviews with project stakeholders.

8. Cost & Procurement Coordination

• Coordinate with Procurement for timely material availability.
• Monitor procurement schedules against project requirements.
• Track contractor billing status with QS.
• Assist management in monitoring project budgets and cost variances.

9. Stakeholder Management

• Liaise with consultants, architects, contractors, vendors, and internal teams.
• Facilitate quick resolution of coordination issues.
• Ensure alignment between business objectives and project execution.
• Build collaborative relationships across departments.

10. Continuous Improvement

• Develop and improve project coordination processes.
• Introduce dashboards and digital tracking systems.
• Recommend productivity improvement initiatives.
• Standardize project reporting formats.
• Support implementation of PMO best practices.

Qualification

• Bachelor's Degree in Civil Engineering (Mandatory)
• MBA / PGDM in Project Management or Operations (Preferred)
• PMP, PRINCE2, or Project Management Certification will be an added advantage.

Experience

• 8+ years of experience in project coordination, project management, PMO, or construction management.
• Experience in high-rise residential, commercial, or mixed-use developments.
• Exposure to large-scale real estate projects is preferred.